Vendor Leasing Administrator

DEX Imaging • Tampa, FL

18h

About The Position

Vendor Leasing Administrator Support Sales. Drive Deals. Protect the Details. At DEX Imaging, we move fast, close smart deals, and deliver best-in-class service to our customers. Behind every successful transaction is a sharp, detail-oriented professional ensuring everything is structured correctly, processed efficiently, and executed flawlessly. That’s where you come in. We’re looking for a Vendor Leasing Administrator who thrives in a fast-paced environment and takes pride in precision. This role is central to supporting our sales organization—owning the leasing process from front-end approvals to back-end execution while maintaining strict confidentiality and data integrity. What You’ll Do You’ll be the operational backbone of our leasing process, partnering closely with sales, finance, and leasing partners to keep deals moving forward. Coordinate credit approvals and deal structuring with sales teams Liaise with leasing companies to negotiate rate concessions, payoffs, and document changes Partner with booking teams to ensure accurate deal processing and payoff details Conduct bid reviews to confirm approvals, rates, and conditions are aligned Perform deal verification and adjustments , including commission corrections Prepare hold harmless agreements and other critical documentation Manage follow-ups with customers and reps for returns, authorizations (RA’s), and end-of-term activity Negotiate and support back-end purchase arrangements with leasing partners Coordinate equipment pickups, lease returns, storage agreements, and billing What You Bring This role requires someone who is both analytical and highly organized, with a strong sense of accountability. High school diploma or GED Prior experience in lease administration or financing operations preferred Strong computer proficiency and comfort navigating multiple systems Exceptional attention to detail—nothing slips through the cracks Ability to work independently while collaborating across teams Clear and professional written and verbal communication skills Proven commitment to confidentiality, data protection, and compliance A dependable, team-first mindset with strong organizational discipline Why This Role Matters Every deal flows through this function. Your work directly impacts revenue recognition, customer satisfaction, and operational efficiency. If you’re someone who enjoys owning a process end-to-end and ensuring every detail is exactly right, this is a high-impact opportunity. What Success Looks Like Deals move quickly and accurately from approval to completion Sales teams trust you as a go-to partner Documentation is flawless, compliant, and audit-ready Customers and partners experience smooth, professional transactions If you’re looking for a role where precision, ownership, and collaboration intersect—this is it. DISCLAIMER The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and u su a l working conditions of this job. It is not designed o contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be requires by employees in the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations made to enable individual with disabilities to perform essential functions. This job description does not imply or cannot be considered as a part of an employment contract. DEX Imaging as an Equal Opportunity Employer.

Requirements

• High school diploma or GED
• Prior experience in lease administration or financing operations preferred
• Strong computer proficiency and comfort navigating multiple systems
• Exceptional attention to detail—nothing slips through the cracks
• Ability to work independently while collaborating across teams
• Clear and professional written and verbal communication skills
• Proven commitment to confidentiality, data protection, and compliance
• A dependable, team-first mindset with strong organizational discipline

Responsibilities

• Coordinate credit approvals and deal structuring with sales teams
• Liaise with leasing companies to negotiate rate concessions, payoffs, and document changes
• Partner with booking teams to ensure accurate deal processing and payoff details
• Conduct bid reviews to confirm approvals, rates, and conditions are aligned
• Perform deal verification and adjustments , including commission corrections
• Prepare hold harmless agreements and other critical documentation
• Manage follow-ups with customers and reps for returns, authorizations (RA’s), and end-of-term activity
• Negotiate and support back-end purchase arrangements with leasing partners
• Coordinate equipment pickups, lease returns, storage agreements, and billing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees