Leasing Administrator (Estoppels and SNDAs)
About The Position
Job Summary: The Lease Administrator is responsible for administering and enforcing key lease‑related compliance functions with a primary focus on estoppel certificates, subordination non‑disturbance and attornment agreements (SNDAs), landlord reimbursement collections, and insurance certificate compliance. This role ensures accurate lease interpretation, timely execution of transaction‑related requests, and consistent protection of the company’s contractual and financial interests, while supporting essential lease administration and compliance activities. The ideal candidate will have strong analytical skills, attention to detail, and the ability to manage deadlines and prepare legal documents. Success in this role requires excellent communication, proficiency in lease administration systems, and the ability to build effective relationships with landlords and internal stakeholders.
Requirements
- Working knowledge of commercial lease administration, including estoppels, SNDAs, reimbursements, and insurance provisions.
- High attention to detail with the ability to manage multiple deadlines and transaction‑driven requests.
- Strong written and verbal communication skills with the ability to work cross‑functionally with Legal, Accounting, Property Management, Construction, and Landlords.
- Organization & Accuracy: High attention to detail, reliable record-keeping, and deadline-driven execution across multiple properties.
- Proficiency with lease administration systems and reporting tools (e.g., Lucernex, OfficeTrax, or similar platforms).
- Proven ability to identify risks, resolve discrepancies, and maintain compliance with lease obligations.
- 1-3 years of experience in administrative assistance, lease administration or similar experience
- Associate’s Degree; or equivalent combination of education and experience.
Responsibilities
- Prepare, review, and process estoppel certificates in accordance with lease terms, lender requirements, and established turnaround timelines.
- Coordinate the execution of SNDAs with landlords, lenders, legal counsel, and internal stakeholders in support of financings, refinancings, and dispositions.
- Review lease documents to confirm representations related to rent, reimbursements, defaults, options, amendments, and termination rights.
- Track all estoppel and SNDA activity to ensure timely completion, proper approvals, and audit readiness.
- Identify lease discrepancies, outstanding defaults, or financial inconsistencies discovered during estoppel or SNDA review and escalate as appropriate.
- Administer landlord reimbursement billing and collections as defined in lease agreements.
- Coordinate with accounting, property management, and landlords to support accurate billing, reconciliation, and collection efforts.
- Maintain organized documentation supporting reimbursement calculations, billing, and collections.
- Deliver tenant insurance certificates in accordance with lease requirements.
- Review Certificates of Insurance (COIs) to ensure coverage types, limits, endorsements, and additional insured provisions meet contractual standards.
- Maintain accurate lease compliance activities within lease administration systems.
- Identify opportunities to improve efficiency through process refinement, system optimization, and the use of AI‑enabled tools where appropriate.
Benefits
- We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits.
- Learn more here: https://jobs.advanceautoparts.com/us/en/benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
