Vendor Leasing Administrator

DEX Imaging • Tampa, FL

1d

About The Position

Vendor Leasing Administrator

Support Sales. Drive Deals. Protect the Details.
At DEX Imaging, we move fast, close smart deals, and deliver best-in-class service to our customers. Behind every successful transaction is a sharp, detail-oriented professional ensuring everything is structured correctly, processed efficiently, and executed flawlessly. That’s where you come in.
We’re looking for a Vendor Leasing Administrator who thrives in a fast-paced environment and takes pride in precision. This role is central to supporting our sales organization—owning the leasing process from front-end approvals to back-end execution while maintaining strict confidentiality and data integrity.
You’ll be the operational backbone of our leasing process, partnering closely with sales, finance, and leasing partners to keep deals moving forward.

Requirements

• High school diploma or GED
• Prior experience in lease administration or financing operations preferred
• Strong computer proficiency and comfort navigating multiple systems
• Exceptional attention to detail—nothing slips through the cracks
• Ability to work independently while collaborating across teams
• Clear and professional written and verbal communication skills
• Proven commitment to confidentiality, data protection, and compliance
• A dependable, team-first mindset with strong organizational discipline

Nice To Haves

• Prior experience in lease administration or financing operations preferred

Responsibilities

• Coordinate credit approvals and deal structuring with sales teams
• Liaise with leasing companies to negotiate rate concessions, payoffs, and document changes
• Partner with booking teams to ensure accurate deal processing and payoff details
• Conduct bid reviews to confirm approvals, rates, and conditions are aligned
• Perform deal verification and adjustments, including commission corrections
• Prepare hold harmless agreements and other critical documentation
• Manage follow-ups with customers and reps for returns, authorizations (RA’s), and end-of-term activity
• Negotiate and support back-end purchase arrangements with leasing partners
• Coordinate equipment pickups, lease returns, storage agreements, and billing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED