UX Research Operations Coordinator

AnswerLab•Phoenix, AZ

8d•Remote

About The Position

We’re looking for a Research Operations Coordinator to join our User Experience Research Recruiting team. In this role, you’ll manage the logistics of recruiting participants for digital product research, ensuring studies run smoothly and clients have a seamless experience. You’ll handle 5–8 projects at a time, coordinating with researchers to confirm screening criteria, set quotas, manage scheduling, and keep studies on track. You’ll also help refine processes and tools that make our recruiting practice more efficient and effective. This is a great opportunity to gain hands-on exposure to all aspects of UX Research Operations, from operational logistics to client consulting. We’re looking for someone who thrives in a fast-paced environment, enjoys solving problems before they become issues, and takes pride in delivering accurate, timely results. You’ll collaborate closely with researchers, clients, and cross-functional partners, and report directly to a Pod Lead within the Recruiting team.

Requirements

Proven ability to engage with clients and stakeholders in a consultative, service-oriented manner while seamlessly navigating and switching between multiple tools and platforms.
1–2 years of experience demonstrating client and stakeholder collaboration, service delivery, and project support.
Strong organizational skills with excellent attention to detail and a commitment to accuracy and completeness.
Exceptional time management skills and the ability to prioritize effectively.
Highly service-oriented, responsive, and client-focused.
Ability to work independently and manage priorities in a high-volume, fast-paced, client-driven environment.
Excellent written and verbal communication skills, with strong interpersonal abilities.
Self-motivated, quick learner, and able to multitask with minimal supervision.
Enthusiastic, performance-driven, and a collaborative team player.
Familiarity with Salesforce, Rally and/or Ethnio, as well as experience sending and managing bulk email communications.
Bachelor’s degree required.

Responsibilities

Oversee UX Research Operations logistics from initiation to execution, including participant recruitment, screening, scheduling, communications, NDAs/ICFs, attendance tracking, incentive distribution, and ensuring adherence to project timelines.
Coordinate project logistics such as internal and client meeting scheduling, set-up, kick off, and documentation.
Use project and content management tools (e.g., Google Docs, Sheets, Forms, Salesforce, Slack, Gchat, Gspaces) to organize communication, track progress, and maintain accurate records.
Provide day-to-day administrative support for research studies, ensuring smooth execution across all phases.
Manage technology used in research operations, including project management platforms, programming online surveys with complex logic, filtering large datasets, and entering or extracting data from dashboards.
Actively monitor project schedules, managing internal and external resources to ensure successful delivery.
Maintain continuity across client projects by adhering to specialized NDAs, protocols, and client-specific requirements.
Ensure compliance with legal requirements for clients in regulated industries such as financial services and pharmaceuticals.
Develop and maintain best practices for research screeners, including a database of screening questions for future recruitment needs.
Collaborate with Research and Operations teams to identify process improvements, increase efficiency, and strengthen team practices.
Share insights on tools, workflows, and processes with team members and clients to enhance study execution and client experience.