US Events Manager (Legal)

SourcePro Search•New York, NY

18d•Onsite

About The Position

SourcePro Search has a fantastic opportunity for an experienced Client Events Manager. This role will support US Events for our top ranked large global law firm client and will be based in the New York office. This role offers a high base, excellent benefits and growth opportunities within a large organization. This position will report into the Senior Manager, Global Events and work with Partners and associates, business developers and heads of infrastructure to conceive, plan and manage the production and growth of client events. Leads the internal and external logistics, details, implementation, and execution of events in line with relevant budget(s). Drives event-related operational goals including post-event analysis and ROI tracking and development of systems and processes to better track event data. There is a high degree of relationship building required.

Requirements

College degree
7+ years of event planning experience
Experience of working at a law firm or professional services firm
Detail-oriented and excellent organizational skills
Strong problem-solving skills
Demonstrated proficiency in all aspects of event planning including the ability to multi-task whilst working on several events at the same time
Proficient with CRM database (Interaction)
Excellent knowledge of site selection process and history of working with major venues
Proven proficiency with contract negotiation
Ability to perform and remain calm under pressure
Creative with the ability to design new and improved processes
Excellent interpersonal skills
Excellent oral and written communication skills
Ability to prioritize and manage own work
Flexible, polite, professional, positive manner
Ability to maintain confidentiality
Ability to learn and perfect new skills as they become necessary
Ability to function in a collaborative organization and be a team player

Responsibilities

Work with marketing department, business developers and attorneys to determine event objectives and design short-term and long-term event action plans
Establish event protocol, planning and execution in entirety ensuring an exceptional standard of delivery, service and attention to detail across all events
Monitor development of each event to ensure checkpoints and objectives are achieved
Conduct site visits, select and secure appropriate venues and process contracts with together with the Procurement team
Oversee development of invitation lists via CRM
Interface with partners and attorneys to proactively develop and manage lists
Facilitate collection of responses
Liaise with CRM team on list development and management
Manage the design and production of all event-related materials including invitations, signage, and presentations; as well as related seminar materials, PowerPoint presentations, name badges, and promotional items
Attend events as appropriate and manage on-site logistics including all on-site hospitality, audio-visual and their logistics and costs
Develop event staffing and execution plans
Oversee “trade show” logistics including transportation and booth set up
Work with outside vendors/supplies as needed
Working closely with the CLE team to ensure that seminars and webinars are accredited accordingly and information filed promptly
Ability to respond calmly, confidently, quickly and reliably to both planned and unplanned events and to make wise decisions
Negotiate contracts with outside vendors and venues to ensure favorable terms for the firm
Develop and manage event budgets and acquire requisite partner/practice group approvals
Outline budgetary and cost guidelines and ensure policies are followed
Provide regular reports to internal customers on event spends
Manage sponsorship relationships, including Association of Corporate Counsel
Manage annual sponsorship budget
Work with chapter liaison to develop annual programming
Coordinate bids for presentations with business developers and lawyers
Manage annual Calendar with ACC dates
Provide regular updates to stakeholders with event outcomes
Capture attendee information in CRM database asap following live event
Coordinate solicitations for firm-sponsored tables at charitable and civic functions
Acquire client billing information from finance for charitable requests
Secure requisite approvals from Finance Partner
Liaise with Partners to attend and support initiatives
Track charitable event contributions
Improve effective use of CRM for events
Track and analyze post-event data and ROI
Build systems and process for better organizing event-related information
Drive all other event-related responsibilities
Manage the purchasing and distribution of tickets for sporting events, concerts, etc.
Oversee purchase and usage of all promotional items
Plan signature events including dinners, receptions and other social attorney-client gatherings including diversity and talent client events
Demonstrate confidence in technology, exhibit an innovative approach and contribute to the team's capabilities and knowledge
Drive day-to-day and long-term event objectives
Develop annual performance goals and evaluate performance
Oversee Events Coordinator on event planning, executive, and long-term event projects
Share and implement best practices for events