Facilities - Operations University Assistant
About The Position
Western Connecticut State University is pleased to announce that applications are being accepted for a part-time 19 hours per week University Assistant to work in our Facilities Operations office. Western Connecticut State University (WCSU) is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. WCSU is honored to be awarded the federal designation as a Hispanic Servicing Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community. The Facilities Operations operates as one unit utilizing the diverse multi-disciplines and talents within the group to facilitate and ensure all operational standards, customer service and satisfaction are met on a daily basis. Continually identifying and upgrading areas that enhance the overall functionality and transforming the university into a state-of-the-art classroom facility. Information on the department may be found on www.wcsu.edu/facilities-ops/ . Information on the University may be found on www.wcsu.edu . The University Assistant supports the Facilities Operations department in maintaining efficient operations and ensuring a well-organized work environment. Primary responsibilities will be to prepare, process and file purchasing and financial documentation. Track and document department financial activities, expense tracking, budget analysis, and provide fiscal reporting. Communicate with vendors on billing inquiries, payments, etc. Track Student labor for budgetary reporting. Provide support for department project initiatives.
Requirements
- Must possess a high school diploma
- Must possess a working knowledge of Microsoft Office Suite, including Word, Excel, Outlook & Teams
- Must be detailed oriented
- Possess the ability to synthesize data for reporting
Responsibilities
- Prepare, process, and file purchasing and financial documentation
- Reconcile P-card charges with university fiscal system
- Preparing smaller purchases of materials and supplies as needed
- Track and document dept. financial activities
- Input data into Expense Tracking document and provide reports
- Assist with budget analysis and fiscal reporting
- Organize electronic files
- Track Student Labor expense for budgetary reporting
- Provide assistance with outside contractors, special projects
- Assist with communication to the university community
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
