Facilities - Fleet Operations University Assistant
About The Position
Western Connecticut State University is pleased to announce that applications are being accepted for a part-time 19 hours per week University Assistant to work in our Facilities – Fleet Operations area. Western Connecticut State University (WCSU) is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. WCSU is honored to be awarded the federal designation as a Hispanic Servicing Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community. The Facilities Operations operates as one unit utilizing the diverse multi-disciplines and talents within the group to facilitate and ensure all operational standards, customer service and satisfaction are met on a daily basis. Continually identifying and upgrading areas that enhance the overall functionality and transforming the university into a state-of-the-art classroom facility. Information on the department may be found on www.wcsu.edu/facilities-ops/ . Information on the University may be found on www.wcsu.edu .
Requirements
- Must possess a high school diploma.
- Must possess a valid driver’s license.
- Must possess a working knowledge of Microsoft Office Suite, including Word, Excel, Outlook & Teams.
- Must be detailed oriented.
Responsibilities
- Assist the Facilities Operations Dept. with the repair, service, and required documentation of all university vehicles, scissor lifts, and golf carts.
- Data entry into Excel spreadsheet to record mileage (required by State Auditors)
- Assist Fleet Manager with all documentation pertaining to mileage, titles, certificates, emissions testing, repair of university vehicles, lifts, and golf carts.
- Acquire vehicle inspection sheets and report any issues to the Fleet Manager.
- Drop off and pick up vehicles from contractor locations.
- Coordinate repair services, parts, emissions testing, and cleaning of vehicles, lifts, and golf carts with approved local contractors and towing companies.
- Create work orders in SchoolDude work order system to track expenses per vehicle.
- Provide dept. Supervisors with mileage and inspection sheets per vehicle monthly.
- Monthly communication to dept. Supervisors to acquire inspection and mileage sheets.
- Communicate with staff about repair schedules, using alternative vehicles, etc.
- Purchase supplies such as wiper blades, window cleaning fluid, batteries, engine oil.
- Assist Fleet Manager with DMV vehicle registrations.
- Coordinate vehicle surplus and transfer of title and communicate with Asset Management for addition or removal of vehicles.
- Assist Fleet Manager with acquiring quotes and documentation for the purchase and or lease of new vehicles.
Benefits
- Additional information on part-time benefits can be found at www.wcsu.edu/hr/benefits/ . Please note there are no paid benefits for this positions.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
