Facilities & Fleet Manager

Spicer Group•Saginaw, MI

10d•Onsite

About The Position

We are seeking a highly organized and experienced Facilities & Fleet Operations Manager to join our team as a key member responsible for coordinating and overseeing the day-to-day operations of multiple office buildings and assisting with fleet operations. Portfolio includes three (3) states with 20+ properties, and fleet size of 200+ vehicles. The successful candidate will be responsible for ensuring the smooth operation of our facilities and fleet, coordinating with Corporate Resources Director, Office Managers and Administrators, and managing maintenance staff and contractors. This role requires a flexible and adaptable individual who can work effectively in a fast-paced environment and respond to building events and maintenance needs, along with critical fleet issues outside of regular business hours. This position reports to the Corporate Resources Director. Spicer Group is a multi-disciplinary engineering, surveying, and community planning company. We currently have more than 380 professionals across 20+ offices in Michigan, Ohio, and Georgia. We pride ourselves on our core values of commitment to growth, great client relationships, excellent services and solutions, maintaining a team environment, and having integrity in all we do. We are seeking a candidate who will strive to uphold these values. Spicer Group, Inc. offers a comprehensive benefits package that reflects our respect and commitment for our employees, their contributions, professional goals, and personal goals. This includes, but is not limited to: Competitive Pay Health, Dental, and Vision Insurance Options 401(k)-match program Paid Holidays Sick and Vacation Days Profit Sharing Tuition Reimbursement Professional Development Excellent Working Conditions Work-Life Balance Fitness Reimbursement

Requirements

Demonstrate strong organizational, planning, analytical, and communication skills
Exceptional customer service, attention to detail, and time management skills
Proven ability to multi-task and prioritize in a fast-paced environment
Proficient with minor maintenance tasks and computer-based reporting
Proven ability to work independently and collaboratively within a team
As needed, respond to building events and maintenance needs outside of regular business hours
Familiarity with facility contracts, negotiations, performance metrics, and continuous improvement
4+ years of relevant work experience, including 2+ years in a supervisory role
Physical presence is an essential function of this role.

Nice To Haves

Bachelor’s degree in a related field
Facilities contract/vendor management experience including property management

Responsibilities

Oversee property-level special projects, capital improvements, and daily operations
Conduct facility inspections, generate reports, and develop annual improvement plans and budgets
Manage purchasing and inventory for building supplies, materials, and assigned projects
Coordinate employee move-in/move-out activities, including furniture and recordkeeping
Lead and supervise assigned staff, providing direction and support
Drive continuous improvement initiatives and resolve complex business problems
Collaborate with the Safety Committee on building safety (emergency plans, fire safety, drills, AED/First Aid management, etc.)
Review leases and coordinate with the Finance Director
Perform other duties as assigned
Coordinate fleet additions and removals with vendors
Assist with the planning and ordering of vehicle upfitting equipment through vendors, including but not limited to toppers, lights, mats, PPE, storage compartments, etc.
Coordinate the installation of vehicle upfitting and vehicle graphics with vendors and staff
Track all vehicle repairs and maintenance expenses via company vehicle log report
Analyze fleet mileage reports, log current vehicle odometer, report data for fleet optimization
Schedule routine maintenance and remind/assist all assigned drivers throughout the fleet
Manage vehicle titles, registrations, and proof of insurance
Responsible for managing vehicle accident reports and insurance claims
Schedule detailing appointments for floater vehicles
Answer dealership service calls, and approve and/or deny service recommendations
Assist drivers with company vehicle response and emergency response plan
Make fleet recommendations to the Corporate Resources Director
Assist and perform other duties as assigned by the Corporate Resources Director