Tutoring & Dual Enrollment Coordinator

University of Oklahoma • Norman, OK

1d

About The Position

The Tutoring & Dual Enrollment Coordinator will guide the Tutoring & Dual Enrollment team in planning, organizing, communicating, and monitoring evidence-based services with school partners and ensure that they are aligned with specified project outcomes. The incumbent will oversee project management, participant management, and development of high-quality resources in support of student engagement in College and Career Readiness activities and services. This professional will facilitate the ongoing development of each member of this team to help team members realize their full professional potential.
This incumbent’s job tasks will include:
Essential Job Duties & Functions:
Communications [30%25]:
The incumbent will manage and facilitate effective communications within and outside the organization by ensuring that information flows efficiently and accurately while fostering collaboration.
Key responsibilities include:
Stakeholder Engagement:
Develop, manage, and maintain partnerships with external providers of tutoring and dual enrollment services.
Build relationships with key stakeholders, including students and their families, educators and leaders from partner school districts, higher education professionals, and tutoring service providers.
Inform and engage them in the sponsored project's activities and initiatives.
Communication Strategy Development:
Collaborate with the management team to develop and execute comprehensive communication plans and strategies that support the sponsored project's objectives and goals.
External Communication:
Communicate the availability of tutoring and dual enrollment with students, families, educators, school leaders, and community partners.
Create and maintain a positive working relationship to ensure that all external messages align with the organization's mission and values.
Internal Communication:
Develop, implement, and oversee internal communication strategies and plans to ensure employees are well-informed about organizational updates, policies, and relevant news.
This will involve using various channels such as email, Microsoft Teams, and team meetings to keep staff informed.
Content Creation:
Develop and distribute content, including written materials, graphics, presentations, and multimedia, to convey key messages and information.
Ensure content is clear, consistent, and engaging.
Talent Management [20%25]:
The incumbent will actively contribute to the growth, enhancement, and professional learning of the Tutoring & Dual Enrollment Specialist.
This responsibility encompasses a wide range of activities aimed at identifying, nurturing, and maximizing the potential of the Specialist to ensure they are well-equipped to meet the evolving needs of the sponsored program they support.
Key responsibilities include:
Professional Learning:
Identify, develop, and implement learning opportunities designed to enhance the skills, knowledge, and abilities of the Specialist.
Mentoring and Coaching:
Provide guidance and mentorship to the Specialist, assisting them in setting and achieving professional growth goals.
Performance Management:
Monitor the Specialist’s implementation of project services and documentation of their progress towards performance targets.
Feedback and Evaluation:
Establish opportunities for the Specialist to receive constructive feedback on their performance and offer opportunities for self-assessment and improvement.
Evaluation and Reporting [10%25]:
The incumbent will measure and assess the team's implementation of services, ensuring that project objectives are met and providing valuable insights to guide decision-making and improvement.
Key responsibilities include:
Data Collection:
Collect, compile, and organize data from field services and participant feedback.
Reporting Systems:
Utilize the sponsored project reporting systems to document and communicate evaluation findings to stakeholders.
Continuous Improvement:
Collaborate with relevant teams to develop project services based on identified needs.
Monitor progress in implementing improvements and adjusting strategies as needed.
Documentation:
Maintain comprehensive documentation of services, partner communications, and evaluation of processes and methodologies.
Performance Metrics:
Develop and implement key performance indicators (KPIs) aligned to the team's sponsored research goals.
Monitor the effectiveness of stakeholder communication plans and modify them as necessary to achieve project goals.
Professional Learning Facilitation [10%25]:
The incumbent will design, organize, and deliver professional learning opportunities for sponsored program participants.
This professional will play a key role in enhancing the skills, knowledge, and capabilities of the project stakeholders.
Key responsibilities include:
Facilitation and Instruction:
Develop and deliver engaging professional learning sessions, workshops, and seminars that fully address the instructional learning goals.
Utilize various instructional methods and adult learning principles to cater to different learning styles.
Mentoring and Coaching:
When appropriate, provide one-on-one coaching and mentorship to stakeholders to enhance their skills and professional growth.
Technology Integration:
Utilize instructional technology tools to support online and blended learning opportunities.
Stay current with e-learning trends and best practices.
Evidence-Based Design [10%25]:
The incumbent will support the sponsored project's adaptation of evidence-based practices through the systematic search, review, and synthesis of existing literature to inform project-based services.
Key responsibilities include:
Identification of Research Objectives:
Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review.
Search Strategy:
Develop a comprehensive search strategy to identify relevant literature sources.
Literature Search:
Collect, organize, and catalog literature sources and evaluate the quality, relevance, and credibility of the literature sources.
Synthesis and Analysis:
Summarize key findings and insights from the reviewed literature.
Identify common themes, trends, and gaps in existing knowledge and research.
Evidence-Based Recommendations:
Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services.
Instructional Design [10%25]:
The incumbent will engage in the creation, development, and implementation of effective professional learning materials and programs.
The professional ensures that learning initiatives are well-structured, engaging, and aligned with the sponsored project's goals and objectives.
Key responsibilities include:
Needs Analysis:
Collaborate with stakeholders to identify learning needs and performance gaps within the organization.
Determine the knowledge and skills employees require to meet organizational goals.
Learning Objectives:
Define clear and measurable learning objectives for each instructional program.
Content Creation:
Develop educational content, including written materials, multimedia presentations, videos, e-learning modules, and assessments.
Ensure that content is engaging, informative, and interactive.
Instructional Strategies:
Select appropriate instructional methods and strategies, considering the needs of the learners.
Incorporate a variety of pedagogical techniques to cater to different learning styles.
Technology Integration:
Utilize instructional technology to enhance the learning experience.
Compliance and Accessibility:
Ensure that instructional materials are compliant with relevant laws and accessibility standards and are accessible to all learners, including those with disabilities.
Collaboration and Communication:
Collaborate with instructional designers, artists, writers/editors, and professional learning facilitators to ensure that instructional design aligns with project goals and requirements.
Communicate progress and results effectively.
Project Management [10%25]:
The incumbent will support the planning, implementation, and oversight of the team's projects and initiatives.
Effective project management ensures that tasks are completed efficiently, within scope, on time, and on budget, contributing to the achievement of the sponsored project's goals.
Key responsibilities include:
Project Planning:
Collaborate with stakeholders to create detailed project plans, outlining tasks, timelines, and resource requirements.
Team Coordination:
Assign project roles and responsibilities to team members, providing leadership and guidance to ensure that team members understand their tasks and deadlines.
Resource Allocation:
Allocate and manage resources, including budget, personnel, and materials, to support project execution.
Task Execution:
Oversee the execution of project tasks, ensuring that they are completed in accordance with the project plan and within the specified period.
Communication and Reporting:
Establish clear communication channels to inform stakeholders about project progress. Provide regular updates, reports, and status meetings to address concerns and facilitate decision-making.
Stakeholder Engagement:
Foster positive relationships with project stakeholders, including schools, partners, team members, higher education institutions, and contracted service providers.
Address their needs and concerns while keeping them informed about project developments.
As Needed:
The incumbent will perform various additional duties as needed to successfully fulfill the position function.

Requirements

• A master’s degree in education or a related field is required
• 60 months of K12 educational experience, which includes classroom experience with 36 months as a building leader, team leader, department chair, or curriculum coordinator providing professional development facilitation and managing/leading multiple projects
• Ability to communicate verbally and in writing
• Ability to multitask and meet deadlines in a timely manner
• Ability to work with various groups in planning, developing, and evaluating products
• Active listening skills
• Employee talent development strategies
• Google Workspace (Docs, Sheets, Slides, Drive) proficiency
• Knowledge of trends and developments in process innovation and project management
• Microsoft Office (Word, Excel, PowerPoint, Outlook, OneDrive) proficiency
• Microsoft Teams proficiency
• Project management practices
• Scheduling and coordination skills
• Facilitation of grant-funded learning activities
• Teamwork and collaboration skills
• Zoom proficiency

Nice To Haves

• Experience in the secondary classroom
• Experience helping high school students navigate the concurrent or dual enrollment process.

Responsibilities

• Manage and facilitate effective communications within and outside the organization
• Develop, manage, and maintain partnerships with external providers of tutoring and dual enrollment services
• Build relationships with key stakeholders
• Collaborate with the management team to develop and execute comprehensive communication plans and strategies
• Communicate the availability of tutoring and dual enrollment with students, families, educators, school leaders, and community partners
• Develop, implement, and oversee internal communication strategies and plans
• Develop and distribute content to convey key messages and information
• Actively contribute to the growth, enhancement, and professional learning of the Tutoring & Dual Enrollment Specialist
• Identify, develop, and implement learning opportunities
• Provide guidance and mentorship to the Specialist
• Monitor the Specialist’s implementation of project services and documentation of their progress towards performance targets
• Establish opportunities for the Specialist to receive constructive feedback
• Measure and assess the team's implementation of services
• Collect, compile, and organize data from field services and participant feedback
• Utilize the sponsored project reporting systems to document and communicate evaluation findings to stakeholders
• Collaborate with relevant teams to develop project services based on identified needs
• Maintain comprehensive documentation of services, partner communications, and evaluation of processes and methodologies
• Develop and implement key performance indicators (KPIs) aligned to the team's sponsored research goals
• Design, organize, and deliver professional learning opportunities for sponsored program participants
• Develop and deliver engaging professional learning sessions, workshops, and seminars
• Provide one-on-one coaching and mentorship to stakeholders
• Utilize instructional technology tools to support online and blended learning opportunities
• Support the sponsored project's adaptation of evidence-based practices
• Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review
• Develop a comprehensive search strategy to identify relevant literature sources
• Collect, organize, and catalog literature sources and evaluate the quality, relevance, and credibility of the literature sources
• Summarize key findings and insights from the reviewed literature
• Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services
• Engage in the creation, development, and implementation of effective professional learning materials and programs
• Collaborate with stakeholders to identify learning needs and performance gaps within the organization
• Define clear and measurable learning objectives for each instructional program
• Develop educational content
• Select appropriate instructional methods and strategies
• Utilize instructional technology to enhance the learning experience
• Ensure that instructional materials are compliant with relevant laws and accessibility standards
• Collaborate with instructional designers, artists, writers/editors, and professional learning facilitators
• Support the planning, implementation, and oversight of the team's projects and initiatives
• Collaborate with stakeholders to create detailed project plans
• Assign project roles and responsibilities to team members
• Allocate and manage resources
• Oversee the execution of project tasks
• Establish clear communication channels to inform stakeholders about project progress
• Foster positive relationships with project stakeholders
• Perform various additional duties as needed to successfully fulfill the position function

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level