Travel & Expense Specialist

Signal Energy • Houston, TX

27d • Hybrid

About The Position

The Travel & Expense (T&E) Administrator will support & maintain the day-to-day activities of all T&E functions, including employee & manager training, expense reporting, receipt auditing, corporate purchasing, reporting, and policy adherence for all companies and locations.

Requirements

• Experience: 2–4 years of experience in travel coordination, expense management, finance support, or related administrative roles.
• Verbal & written communication: this position will require communication with internal & external contacts to administer policies & procedures; address administrative issues, requests or complaints with vendors; and provide analysis to financial and operational leaders.
• Organization & time management: this position will require multi-tasking and an ability to prioritize tasks & meet deadlines.
• Attention to detail: ensure accuracy in travel bookings and policy adherence.
• Negotiation: secure favorable rates & terms with vendors.
• Sense of urgency: ability to handle & resolve time-sensitive issues promptly & efficiently.
• Confidentiality: handle sensitive information related to travel & expenses.
• Aptitude for technology: a willingness to learn & utilize various telephonic and online tools to perform research, obtain information, make bookings & pull reports as needed.
• Customer service orientated.

Responsibilities

• Assist with credit card program administration, including issuing cards, training users, and reconciling statements.
• Act as point of contact for EMS (Travel & Expense Management System) issues & questions.
• Administer EMS access for new and termed employees per DOA (physical & “travel only” soft cards)
• Maintain employee travel profiles and relevant traveler information.
• Monitor travel bookings to ensure compliance with company policy, preferred vendors, and negotiated rates.
• Provide guidance to employees on booking tools, expense systems, reimbursement timelines, and policy interpretation.
• Update spending levels for employees as needed with manager approval (within the DOA).
• Provide reporting to managers on employee expense review; establish & administer deadlines for manager response & resolution of issues.
• Work with EMS to develop manager training on how to use platform reporting and dashboards.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed