Travel and Expense Coordinator

Choctaw Nation of Oklahoma•Durant, OK

6h•$24•Onsite

About The Position

The Travel and Expense Coordinator is vital in managing travel arrangements for associates within the organization. They are responsible for assisting with the coordination and booking of travel, ensuring compliance with travel policies and procedures, and providing excellent customer service to associates throughout the travel process.

Requirements

One year of experience in a travel coordination or similar role
Strong attention to detail and accuracy in travel bookings and expense documentation.
Good organizational and time management skills to handle multiple tasks and meet deadlines.
Exceptional communication and interpersonal skills for effective interaction with associates and travel vendors.
Ability to work independently with minimal supervision and to collaborate effectively within a team.
Demonstrated ability to maintain confidentiality and handle sensitive financial information.
Flexibility to adapt to changing priorities and responsibilities.
Proficiency in relevant computer applications, such as Microsoft Office suite.
Maintain data confidentiality and security protocols for sensitive financial information.

Responsibilities

Assists with coordinating and booking travel arrangements for associates and CNO guests, including flights, accommodations, ground transportation, and other related services, while considering budgetary constraints and travel policies.
Research and identify the most cost-effective and convenient travel options for associates, considering preferences and restrictions.
Understand and apply travel policies and procedures to ensure compliance with organizational guidelines. Guide associates regarding travel policy requirements, restrictions, and allowable expenses.
Maintain accurate and up-to-date travel records, including itineraries, invoices, receipts, and expense reports.
Assist associates and CNO guests with completing travel, ensuring that all required documentation is provided and that expenses are accurately allocated to the appropriate accounts.
Compile and prepare data reports, summaries, and analyses as required.
Serves as a backup to the Travel & Expense Clerk(s).
Provide exceptional customer service to associates by promptly responding to inquiries, addressing concerns, and resolving issues related to travel arrangements.
Maintain data confidentiality and security protocols for sensitive financial information.
Other duties as assigned.