Travel and Expense Administrator

Kamehameha Schools • Plaza, ND

5d • $26 - $35

About The Position

Provide support to the organization’s Travel & Expense (T&E) program and corporate Purchasing Card (P‑Card) program. Manage daily requests, audit workflows, compliance monitoring, and end‑user support. Ensure accurate reconciliation, timely issue resolution, and adherence to internal policies and controls.

Requirements

• An equivalent combination of education and experience may be considered for the requirements listed.
• Associate’s Degree in Business, Accounting, Finance, or a related field.
• Minimum of 4 years of relevant work experience.
• Strong organizational, time‑management, and prioritization skills.
• General accounting knowledge.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.

Nice To Haves

• Experience working in high‑volume transactional environments, particularly administrative or financial.
• Experience as a P‑Card Administrator.
• Experience with automated accounting, expense management, and auditing systems (Oracle Fusion, Concur, AppZen).
• Experience as a Travel Coordinator or similar role.

Responsibilities

• P‑Card Program Administration
• Serve as the primary corporate P‑Card Program Administrator, managing cardholder setup, profile maintenance, and program compliance.
• Monitor the timely and accurate reconciliation of all P‑Card transactions.
• Conduct ongoing audits to identify unsubmitted expenses, missing receipts, policy violations, and potential misuse or fraud.
• Review and process cardholder requests, including new card applications, account changes, and escalations.
• Investigate and resolve discrepancies involving cardholders, vendors, and the card provider, ensuring timely resolution and proper documentation.
• Travel Program Administration
• Support relationships with travel vendors and coordinate resolution of service or operational issues.
• Provide guidance and operational support to organizational travel coordinators, including policy interpretation and workflow assistance.
• Monitor employee travel for policy compliance and escalate exceptions or concerns as appropriate.
• Administrative Duties
• Monitor and respond to inquiries in T&E and Accounts Payable email inboxes, ensuring timely and accurate customer service.
• Provide general administrative and operational support to the T&E and Accounts Payable departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree