Payroll and Expense Administrator

The Frick Collection • New York, NY

1d • $70,000 • Hybrid

About The Position

Reporting to the Head of Compensation and Finance, the Payroll & Expense Administrator will be an integral part of the Finance Department, guaranteeing pay is processed on time on a bi-weekly basis including reviewing and approving employee expense reimbursements as well as serve as the point of contact for employees as it relates to payroll and withholdings. This role will also collaborate closely with Human Resources to ensure time and attendance is processed promptly and that all new hires and terminations are correctly reflected in each payroll cycle.

The Payroll & Expense Administrator will also manage employee credit card records, including reviewing and approving expenses and keeping cardholder information up to date. They will maintain records for our Special Events program, ensuring event expenses are coded accurately by working closely with Front of House staff. In addition, this role will ensure employee records are current across all accounting systems.

Requirements

• High School diploma or equivalent.
• 3-5 years of experience processing payroll.
• Strong knowledge of payroll functions; familiarity with Federal and State employment laws (FLSA, FMLA, etc.).
• Experience in the Paylocity or other cloud based HRIS/payroll system.
• Extensive experience in payroll systems: research, implementation, technology, employee education.
• Knowledge of income withholding orders (Child Support, levy, etc.).
• Impeccable attention to detail and analytical and problem-solving skills.
• Proficient multi-tasker who is able to retain composure under pressure.
• Proficient in the use of Word, Excel, Outlook, Teams and web-based applications
• Confident in reviewing own work to guarantee accuracy.
• Excellent verbal and written communication skills and ability to interact with employees at all levels.
• A flexible team player who enjoys challenges, collaboration, and innovation.

Nice To Haves

• Certified Payroll Professional (CPP)
• Bilingual skills: English/Spanish helpful
• Experience in a not-for-profit setting or cultural institution

Responsibilities

• guaranteeing pay is processed on time on a bi-weekly basis
• reviewing and approving employee expense reimbursements
• serve as the point of contact for employees as it relates to payroll and withholdings
• collaborate closely with Human Resources to ensure time and attendance is processed promptly and that all new hires and terminations are correctly reflected in each payroll cycle
• manage employee credit card records, including reviewing and approving expenses and keeping cardholder information up to date
• maintain records for our Special Events program, ensuring event expenses are coded accurately by working closely with Front of House staff
• ensure employee records are current across all accounting systems

Benefits

• Paid Holidays: Full-time employees are eligible for 14 paid holidays, all federal holidays including Juneteenth, and Election Day and four floating holidays: two may be used in the first half of the calendar year, two may be used in the second half of the calendar year.
• Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year.
• Paid Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave.
• Health, Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employer sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.
• Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee’s annual salary.
• Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan – 403(b) and a defined benefit pension plan. We also offer retiree health benefits for retirees and their eligible dependents.
• Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets.
• Additional benefits include discounted transit benefit, flexible spending accounts for health, dependent care and commuting costs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED