Travel and Expense Administrator

The Vincit Group•Chattanooga, TN

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Job Summary Under the general direction of the Travel & Expense Supervisor, the Travel and Expense Admin will support and maintain the day-to-day activities of all T&E Expense functions including Help Desk, Travel Reimbursement, Expense Reporting, Receipt Audit, Corporate Cards, and Travel Policy adherence for all entities and locations. The Vincit Group is seeking experts in their individual fields. The Vincit Group is a single source provider with a network of eight member companies that delivers maximum efficiency through the vertical integration of chemical services, contract sanitation management, as well as automation and engineering solutions throughout North and South America. Each member company focuses on its core competency to provide maximum value to our clients—Zee Company, Zeco, and Pro Logistics for chemistry; QSI, TCS, and Numark for contract sanitation; ITG for engineering. This vertically-integrated model allows us to more effectively reduce a client’s total cost of operations. Whether they require equipment, customized chemical support, specialized logistics and delivery, or outsourced services, our goal is to improve our clients’ business and raise the bar. To help achieve this goal, the Vincit Group Support Services team provides IT, finance, marketing, and human resources solutions to the member companies. We currently employ nearly 9,000 associates among all member companies in the organization. Apply to join us and become a member of the Vincit family today. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Requirements

Required: High School Diploma or equivalent
Software - Must have a working knowledge of expense reporting software and Microsoft products with Excel expertise.
Communication skills -- Contacts: Internal Associates; Human Resource personnel; Payroll personnel; Finance/Account personnel; IT; Corporate personnel including Executives; Business Leaders personnel, External Corporate Card providers, Auditors, Consultants, associate reimbursement, and expenses charged to the business unit ledgers.
This position requires some knowledge and experience in Computer skills.

Nice To Haves

Preferred: An Associate degree in Business; or equivalent combination of education, training, and experience
Concur experience is a plus.
Preferred: Accounts Payable, Travel Reimbursement and General Accounting to handle the daily activities and provide customer support.
Knowledge in the different Accounting processes (Corporate Card, G/A, Payroll, A/P, etc.)

Responsibilities

Expense reports: Review expense reports submitted by associates for overall reasonableness; ensure that users are not in violation of Corporate Travel Policy and Government regulations.
Help Desk: Provide backup support and engage in solutions to user problems to ensure user satisfaction and productivity.
Reports: Provide ad hoc and regular financial reporting to the business leaders across our member companies, including reconciliation to the underlying sources and records
Duties include training all new travelers in the use of the Corporate Travel and Expense reporting solution to adhere to Corporate Travel Policy.
Corporate Card administration: Work with business unit to assist in card reconciliation when card may have been suspended or canceled.
Ensuring daily extract from Concur is complete, accurate and imported in accounts payable in the accounting software.
Support as necessary the linking of new Corporate Cards to associate in expense reporting system to ensure Corporate Card automated feed of charges.
Travel Policy: Make changes to audit rules, reports, and system settings to ensure compliance with Corporate Travel Policy.
Activate and maintain associate data.
Monitor payroll reimbursements.
Continually improve business processes in all assigned areas of responsibility.
Other duties as assigned, including ad hoc report request, and project work.
Ensuring that Concur user accounts are up to date on an ongoing basis.
Ensuring that Concur expenses are turned in on a timely and quality basis.
Provide assistance to the other departments and Management staff.
Work directly with associates to address complaints, requests and other matters relating to expense reporting and Corporate Travel Policy.
Must be able to work with Executives or their delegates to support them with research.
Questions must be handled with diplomacy, friendliness, accuracy, timeliness, and confidentiality.