Travel and Expense Specialist

Inspire Medical Systems • Minneapolis, MN

1d • $60,000 - $65,000

About The Position

Inspire is the first of its kind medical device designed to make a difference in the lives of those living with Obstructive Sleep Apnea (OSA). We are revolutionizing the sleep industry with our FDA-approved medical device, designed to reduce OSA severity for those who cannot tolerate or get consistent benefit from CPAP. Inspire Medical Systems is committed to enhancing patients’ lives through sleep innovation. We are steadfast in our commitment to prioritize patient outcomes, act with integrity and lead with respect. With positive persistence at our core, we are committed to all those we serve.
WHY JOIN OUR FAST-GROWING TEAM At Inspire, we value people – your diverse experiences, backgrounds, and thoughts. We elevate voices and encourage learning opportunities to build a professional network that grows into community. We embrace a people-first culture by offering excellent benefits, 401k matching, ESPP, flexible time off (FTO), and tuition reimbursement. If you’re passionate about making a difference in people’s lives and want to work with innovative technology, come be a part of our great team!
ESSENTIAL JOB FUNCTIONS The Travel and Expense Specialist is responsible for maintaining Travel & Expense Reporting System (“T&E System”) and ensuring expense reports are submitted in a timely and compliant manner.

Requirements

• Associate Degree in Business or Accounting
• Minimum of 3 years experience in accounts payable, expense management and credit card management or a BA/BS in business of Finance
• Proficiency with Excel (i.e., V-Lookup, Pivot Tables etc.)
• Must be detail-oriented
• Strong communication and interpersonal skills to effectively interact and present to employees of all levels
• Flexibility and comfort with continuous change, willingness to take on challenges, and work in a fast-paced environment
• Ability to prioritize multiple duties and work independently
• High degree of dedication to improvement and strong sense of ownership

Nice To Haves

• BA/BS in Business, Finance or with an emphasis in Accounting
• Microsoft Dynamics 365 Business Central or similar global ERP system
• SAP Concur or similar global Travel and Expense system
• Proficient in an automated expense reporting system
• Experience in the medical device or pharmaceutical industry a plus
• Experience with Centers for Medicare & Medicaid Services (CMS) reporting preferable
• Knowledge of MedPro System preferred

Responsibilities

• Process expense reports in T&E System in a timely and compliant manner
• Generate expense related Journal Entries in the ERP system
• Maintain T&E System, including accounting administration, audit rule updates, user and system case management, expense types and form changes, expense policy updates, company card administration settings
• Create accrual documentation and Journal Entry for unsubmitted expenses on a monthly and quarterly basis
• Create travel and expense reports in T&E System
• Reconcile Corporate Credit Card expenses monthly
• Assist with onboarding & off-boarding employees for proper processing in T&E System in partnership with HR
• Maintain and update all internal communication channels to employees to include but not limited to email announcements and Company Notes in T&E System
• Monitor employee adherence to company policy in T&E System
• Liaise with T&E System User Support Desk and IT to ensure all inquiries are addressed and documents are updated for future reference
• Provide training on T&E System, process improvements, and other duties as assigned
• Responsible for company initiatives and projects that impact Travel and Expense systems or policies
• Back up AP Specialists as needed
• Provide departmental support as deemed necessary

Benefits

• Multiple health insurance plan options.
• Employer contributions to Health Savings Account.
• Dental, Vision, Life and Disability benefits.
• 401k plan + employer match.
• Identity Protection.
• Flexible time off.
• Tuition Reimbursement.
• Employee Assistance program.
• All employees have the opportunity to participate in the ownership and success of Inspire. Employees at all levels can participate through equity awards and the Employee Stock Purchase Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees