Transportation Operations Clerk

Magnolia Independent School District (TX)•Magnolia, TX

45d•Onsite

About The Position

Provide administrative support to Fleet Manager, Shop Foreman and Parts Manager for the efficient and effective execution of Transportation operations.

Requirements

High school diploma or GED
Must have a minimum of two years' successful experience as an MISD bus driver
Clear and valid Texas commercial driver's license with passenger (P) and School bus (S) endorsements.
Must have completed and maintained School Bus Driver certification as administered by the Texas Education Agency (TEA).
Must maintain an acceptable driving record.
Ability to pass annual DOT physical examination and random drug testing.
Must maintain regular, prompt and reliable attendance.
Self-motivated.
Able to work under pressure and collaboratively.
Follows District and Transportation policies and procedures.
Proficient in Microsoft Word processing, Excel spreadsheet and file maintenance skills
Effective communication and interpersonal skills
Ability to use personal computer and transportation software programs to create, reports, spreadsheets and databases.
Strong organizational skills
Ability to perform basic math calculations
One to two years clerical and file maintenance experience

Responsibilities

Receive and process invoices for payment.
Maintain purchase order spreadsheet.
File all vendor invoices, vehicle work orders and associated paperwork.
Manage annual vehicle registrations and process new vehicle titles
Manage fuel tank levels and order fuel when needed.
Assist with maintaining Fleet maintenance program, entering fuel records and new vehicle information.
Maintain the fuel software program, create fuel keys and enter vehicle records.
Download vehicle mileage readings from the fuel software program into the fleet maintenance program and correct any mileage errors.
Prepare correspondence, forms, records, and reports using personal computer and transportation software programs.
Assist with the preparation and distribution of various reports and documents.
Maintain confidentiality.
Serve as a substitute driver or monitor as needed.
Other duties assigned.
Collect and verify timekeeping data, employee hours, and pay adjustments.
Review timesheets and calculate time worked by employees.
Compile employee data, prepare reports from employment records and furnish information to authorized personnel.
Perform and assume clerical tasks and other related duties, including preparation of correspondence, reports and requisitions.
Provide administrative support for Supervisors as needed.
Perform other duties assigned.