Clerk - Secretary - Transportation

Katy ISD • Houston, TX

2d

About The Position

Work under the discretion of the Associate Director of Employee Services with all matters related to Hiring, by scheduling candidate interviews, submitting Recommendation to Hire (Rec to Hire) documentation, and maintaining accurate and up-to-date employee records. Prepare and maintain department records, files And verify that all transportation staff meet Department of Transportation (DOT) driving requirements, ensuring compliance with federal and organization standards. Support the hiring lifecycle, safeguard regulatory adherence, and contributing to the overall efficiency of employee services within the Transportation department. Always act in the best interest of the district, the students and the community.

Requirements

• College hours (preferred), high school diploma or GED ( required)
• Proficient keyboarding, word processing and file maintenance skills
• Experience working in a clerical position
• Ability to work independently
• Effective organizational, communication, and interpersonal skills
• Expertise in office machines including personal computer
• Bilingual (Spanish/English) preferred
• Ability to work with sensitive information and maintain confidentiality
• Ability to work within deadlines and handle frequent interruptions
• Flexibility and ability to organize self and employee filing systems
• Initiative and good judgment in working with the public, employees, and administrators
• Ability to follow procedures with minimal supervision

Nice To Haves

• College hours (preferred)
• Bilingual (Spanish/English) preferred

Responsibilities

• Type correspondence, reports, agendas, memos, etc.
• Daily telephone communication.
• Coordinate communications with department personnel.
• Relate and communicate positively with patrons and all district employees.
• Serve as translator as needed for Spanish/English language conversion (both oral and written).
• Utilize district-adopted software systems including but not limited to Munis, TalentEd, SmartTag, and Fleetvision.
• Keep daily and monthly reports up-to-date, record data and distribute.
• Maintain filing system.
• Prepare and maintain driver safety files.
• Assist with fixed assets inventories and disposals.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees