Substitute Secretary/Clerk

Rapides Parish School District•Alexandria, LA

About The Position

YOU ARE RESPONSIBLE FOR MEETING WITH THE SCHOOL'S ADMINISTRATION FOR YOUR SPECIFIC DAILY JOB DUTIES. QUALIFICATIONS: 21 years of age High school diploma Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures Communication skills which encompass the ability to relate to students and adults and to speak and write standard English REPORTS TO : School Principal SUPERVISES: None JOB GOAL: To organize or direct, as designated by the school principal, all activities related to the operation and maintenance of the school office and finances TERM: Ten (10) Months or Eleven (11) Months or Twelve (12) Months SALARY: School Secretary, Level III PERFORMANCE RESPONSIBILITIES: To follow the general bookkeeping regulations as established by the Rapides Parish School Board To follow established procedures in emergency situations To maintain an up-date file of student information To consistently maintain a neat, clean, and well organized work space To inform parents, according to established policy, when children are sick or hurt To utilize standard office procedures in letter writing, filing and bookkeeping To employ telephone techniques which are reflective of a positive, professional and ethical school environment To demonstrate sociability and warmth in attitude towards students, staff, parents, vendors and other school visitors To avoid unnecessary class interruptions as indicated by Rapides Parish School Board To maintain a desk calendar as it relates to due dates of work projects, memos, and reports To be neat and accurate in completing assigned records and reports, turning these in promptly and on time To remain at school during the work day unless permission is obtained from the principal To follow federal, state, local and assigned school laws, policies, and procedures To sign in and out by the appropriate method of the assigned school To use language that is void of vulgarity, lewdness, coarseness, or profanity To observe all policies and regulations as outlined in the Drug Free Workplace Act To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, mature understanding of problems To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board To be loyal to the administration of the school system and the school To be professionally dressed and well groomed, as established by the principal, according to board policy To maintain a schedule of systems and procedures that are reflective of good time management To perform any other duties assigned by the principal

Requirements

21 years of age
High school diploma
Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures
Communication skills which encompass the ability to relate to students and adults and to speak and write standard English

Responsibilities

Follow general bookkeeping regulations as established by the Rapides Parish School Board
Follow established procedures in emergency situations
Maintain an up-date file of student information
Consistently maintain a neat, clean, and well organized work space
Inform parents, according to established policy, when children are sick or hurt
Utilize standard office procedures in letter writing, filing and bookkeeping
Employ telephone techniques which are reflective of a positive, professional and ethical school environment
Demonstrate sociability and warmth in attitude towards students, staff, parents, vendors and other school visitors
Avoid unnecessary class interruptions as indicated by Rapides Parish School Board
Maintain a desk calendar as it relates to due dates of work projects, memos, and reports
Be neat and accurate in completing assigned records and reports, turning these in promptly and on time
Remain at school during the work day unless permission is obtained from the principal
Follow federal, state, local and assigned school laws, policies, and procedures
Sign in and out by the appropriate method of the assigned school
Use language that is void of vulgarity, lewdness, coarseness, or profanity
Observe all policies and regulations as outlined in the Drug Free Workplace Act
Demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, mature understanding of problems
Be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board
Be loyal to the administration of the school system and the school
Be professionally dressed and well groomed, as established by the principal, according to board policy
Maintain a schedule of systems and procedures that are reflective of good time management
Perform any other duties assigned by the principal