Transportation Coordinator

Trailboss Enterprises•El Paso, TX

About The Position

DESCRIPTION: Act on behalf of the Programs Manager in his/her absence. Responsible in all matters concerning oversight of multiple site locations and/or a single major program or department as defined by Trailboss. Supervise Transportation Officer Lieutenants. P erform various duties related to supervising the detention, safeguarding, security and escort of violators of immigration laws. MAJOR DUTIES AND RESPONSIBILITIES: Supervisory Duties: Observe, supervise, instruct and coordinate Transportation Office Lieutenants at two geographically separated locations in detention and transportation activities. Schedule, prioritize and assign transportation and guard tasks on a daily basis. Ensure Transportation Officers are properly dispatched to meet task assignments. Evaluate procedures and personnel and implement appropriate corrective actions. Assist in the development of more efficient and effective methods and procedures for transport and guard operations. Ensure safety practices are in place at work sites. Provide weekly status reports to Programs Manager. General Duties: Review and approve bi-weekly work schedule. Coordinate and investigate incidents submitted by Transportation Officer Lieutenants; submit to Programs Manager; follow up with supplemental reports as necessary; assist Programs Manager and Department of Homeland Security/Immigrations and Customs Enforcement with investigation as necessary. Review employee disciplinary reports and forward to Programs Manager for adjudication. Required to wear approved duty uniform with shoes or boots. Immediately report incidents to Programs Manager. Specific Transportation Duties: Coordinate transportation of detainees as directed by Department of Homeland Security /Immigrations and Customs Enforcement in a timely manner; ensure all detainees are delivered to proper destinations. Ensure Transportation Officer Lieutenants and Transportation Officers perform transportation duties per Performance-Based National Detention Standards. Ensure all detainee transports are documented and documentation is retained in the Transportation Office with a copy provided to Contracting Officer’s Technical Representative via Programs Manager (if required). Plot appropriate routes to transport destinations. Ensure, through Transportation Officer Lieutenants, any required detainee documentation is provided to the transport driver prior to departure. Ensure routine maintenance and vehicle service is conducted as scheduled. Document maintenance and service. Ensure safety related transportation issues are addressed immediately and any vehicle with a safety issue is removed from service until repairs are completed. Ensure all required equipment for detention transport is loaded in vehicles or kept in vehicles prior to transport; to include first aid kit, accident investigation kit, proof of insurance, safety flares, restraint equipment, etc. Perform dispatcher duties; ensure appropriate number of officers are onboard each transport. Ensure, through Transportation Officer Lieutenants, Transportation Officers are detailed to hospital duties are relieved upon shift change. Monitor driver’s license program, ensure all drivers complete any Department of Transportation required examination and licenses are renewed in timely manner. Provide, through Transportation Officer Lieutenants, a credit card, cell phone, and verify Transportation Officers are carrying their driver’s license, medical certificate (if required) and weapons permits prior to departure and receiving items back after transports are completed. Ensure various Department of Transportation reports are submitted timely per the Transport Manual. Ensure compliance with U.S. Department of Transportation and Texas Department of Transportation regulations for driver physicals, annual tests, random drug screens, and driver documentation in accordance with the Transport Manual. Ensure trip logs and vehicle inspection logs are completed by all drivers. Forward receipts for fuel to the Programs Manager for forwarding to the Corporate Office. Ensure mileage logs are properly kept for safekeeping. Ensure On-Demand Mileage Logs are completed by end of month for billing. Other Collateral Duties: Perform other duties as directed by the SVP, Operations, Security, & Transportation.

Requirements

Must be a United States Citizen.
Must possess a High School diploma or General Equivalency Diploma .
Must be 21 years of age or older.
Must have at least five years experience as a detention supervisor; or five years experience as a Corrections Transport Supervisor (seven years preferred).
Clear criminal history; no felonies or Class A misdemeanors.
Must have and maintain a current/valid Driver’s License and maintain a safe driving record.
Must pass a background investigation and obtain a security clearance.
Demonstrated experience in operational leadership, personnel management, and mission execution.
Knowledge of DOT regulations, safety compliance, and transportation logistics.
Proven ability to make independent operational decisions in dynamic environments.
Experience interfacing directly with clients or government stakeholders.
Able to: Write clearly and concisely using acceptable grammar, punctuation and spelling; write organized, complete, accurate and factual reports.
Communicate in English using complex sentences using normal word order with present and past tenses.
Express and exchange ideas via spoken word during activities where they must convey details or important spoken instructions to others accurately, sometimes quickly and loudly.
Understand and apply written and verbal orders, rules and regulations.
Perceive the nature of sounds with no less than 40 dB loss at Hz, 1000 Hz and 2000 Hz with or without correction.
Receive detailed information through oral communication.
Maintain a minimum standard of visual acuity with or without correction enabling the employee to complete clerical tasks and observe detainees.
Stoop, kneel, crouch, reach, push, pull, lift, grasp, and be able to perceive the attributes of an object such as size, shape, and temperature.
Move wrists, hands and/or fingers frequently and regularly.
Occasionally exert up to 100 pounds of force. This may include but is not limited to all use of force and restraint techniques.
Adapt to temperature changes (including extreme heat).

Responsibilities

Act on behalf of the Programs Manager in his/her absence.
Responsible in all matters concerning oversight of multiple site locations and/or a single major program or department as defined by Trailboss.
Supervise Transportation Officer Lieutenants.
Perform various duties related to supervising the detention, safeguarding, security and escort of violators of immigration laws.
Observe, supervise, instruct and coordinate Transportation Office Lieutenants at two geographically separated locations in detention and transportation activities.
Schedule, prioritize and assign transportation and guard tasks on a daily basis.
Ensure Transportation Officers are properly dispatched to meet task assignments.
Evaluate procedures and personnel and implement appropriate corrective actions.
Assist in the development of more efficient and effective methods and procedures for transport and guard operations.
Ensure safety practices are in place at work sites.
Provide weekly status reports to Programs Manager.
Review and approve bi-weekly work schedule.
Coordinate and investigate incidents submitted by Transportation Officer Lieutenants; submit to Programs Manager; follow up with supplemental reports as necessary; assist Programs Manager and Department of Homeland Security/Immigrations and Customs Enforcement with investigation as necessary.
Review employee disciplinary reports and forward to Programs Manager for adjudication.
Immediately report incidents to Programs Manager.
Coordinate transportation of detainees as directed by Department of Homeland Security /Immigrations and Customs Enforcement in a timely manner; ensure all detainees are delivered to proper destinations.
Ensure Transportation Officer Lieutenants and Transportation Officers perform transportation duties per Performance-Based National Detention Standards.
Ensure all detainee transports are documented and documentation is retained in the Transportation Office with a copy provided to Contracting Officer’s Technical Representative via Programs Manager (if required).
Plot appropriate routes to transport destinations.
Ensure, through Transportation Officer Lieutenants, any required detainee documentation is provided to the transport driver prior to departure.
Ensure routine maintenance and vehicle service is conducted as scheduled.
Document maintenance and service.
Ensure safety related transportation issues are addressed immediately and any vehicle with a safety issue is removed from service until repairs are completed.
Ensure all required equipment for detention transport is loaded in vehicles or kept in vehicles prior to transport; to include first aid kit, accident investigation kit, proof of insurance, safety flares, restraint equipment, etc.
Perform dispatcher duties; ensure appropriate number of officers are onboard each transport.
Ensure, through Transportation Officer Lieutenants, Transportation Officers are detailed to hospital duties are relieved upon shift change.
Monitor driver’s license program, ensure all drivers complete any Department of Transportation required examination and licenses are renewed in timely manner.
Provide, through Transportation Officer Lieutenants, a credit card, cell phone, and verify Transportation Officers are carrying their driver’s license, medical certificate (if required) and weapons permits prior to departure and receiving items back after transports are completed.
Ensure various Department of Transportation reports are submitted timely per the Transport Manual.
Ensure compliance with U.S. Department of Transportation and Texas Department of Transportation regulations for driver physicals, annual tests, random drug screens, and driver documentation in accordance with the Transport Manual.
Ensure trip logs and vehicle inspection logs are completed by all drivers.
Forward receipts for fuel to the Programs Manager for forwarding to the Corporate Office.
Ensure mileage logs are properly kept for safekeeping.
Ensure On-Demand Mileage Logs are completed by end of month for billing.
Perform other duties as directed by the SVP, Operations, Security, & Transportation.