Training Coordinator

Rural Metro Fire•Escondido, CA

1d•Onsite

About The Position

Performs a wide variety of administrative duties in support of the Training/Safety. Essential Duties and Responsibilities: General Administrative Produce reports and other division documents that require a thorough knowledge of the use of computer word processing and the Target Solutions, Microsoft 360, Adobe Acrobat, and Share point programs. Makes arrangements for meetings by setting up meeting rooms, contacting other officials or staff members involved regarding materials or reports to be presented or discussed, and assists in the preparation of the agenda. Prepare a wide variety of other reports, letters, memoranda, statistical charts, and other materials from rough draft, notes, transcribing recordings, using a word processor, graphics and data base programs. Independently compose correspondence related to responsibilities assigned; independently perform all of the office support work of the Operations Division. Establishes and maintains confidential files concerned with personnel and/or policy Records actions taken on sensitive issues, and releases information to authorized parties upon approval. Training Division Assist in the hiring process by collecting, organizing and maintaining training files electronically. Assist in training of new personnel on the use of Target Solutions. Maintain database of all required Fire, Rescue, EMS certifications/credentials. Track personnel training timelines. Assist in scheduling and assigning Target Solutions assignments. Create, Revise and Maintain forms as needed for Training Division. Assists with Personnel for Career Development. Safety/EMS Committee Support Serve as recording secretary, as needed, to the Training/Safety Committees: preparing the agenda, notifications, assembling background materials; and taking minutes of meetings, and processing post-meeting documents. Maintain CPR/First Aid certificates; maintain database. Maintain, and assist in revising all company related safety manuals and policies.

Requirements

High School Diploma
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
Advanced computer software application (Microsoft Excel, Word, PowerPoint, Outlook, ) and Internet navigational skills. Strong interpersonal and organizational skills with ability to manage multiple projects simultaneously.

Nice To Haves

Desirable, Associates degree in Business Administration/Management or at least 5 years’ experience as an administrator.
Understanding of basic training methodology and processes; fire industry preferred.
Military background/knowledge
Police background/knowledge
ISNetworld
Human Resources (HR)

Responsibilities

Produce reports and other division documents that require a thorough knowledge of the use of computer word processing and the Target Solutions, Microsoft 360, Adobe Acrobat, and Share point programs.
Makes arrangements for meetings by setting up meeting rooms, contacting other officials or staff members involved regarding materials or reports to be presented or discussed, and assists in the preparation of the agenda.
Prepare a wide variety of other reports, letters, memoranda, statistical charts, and other materials from rough draft, notes, transcribing recordings, using a word processor, graphics and data base programs.
Independently compose correspondence related to responsibilities assigned; independently perform all of the office support work of the Operations Division.
Establishes and maintains confidential files concerned with personnel and/or policy Records actions taken on sensitive issues, and releases information to authorized parties upon approval.
Assist in the hiring process by collecting, organizing and maintaining training files electronically.
Assist in training of new personnel on the use of Target Solutions.
Maintain database of all required Fire, Rescue, EMS certifications/credentials.
Track personnel training timelines.
Assist in scheduling and assigning Target Solutions assignments.
Create, Revise and Maintain forms as needed for Training Division.
Assists with Personnel for Career Development.
Serve as recording secretary, as needed, to the Training/Safety Committees: preparing the agenda, notifications, assembling background materials; and taking minutes of meetings, and processing post-meeting documents.
Maintain CPR/First Aid certificates; maintain database.
Maintain, and assist in revising all company related safety manuals and policies.