Traffic & Invoicing Coordinator
About The Position
We are a dynamic experiential marketing agency based in Culver City, LA. We create culture-shaping experiences for brands that want to break through, connect deeply, and show up authentically. From high-impact activations to immersive brand environments, we do it all — with heart, craft, and intention. About the Role: We’re looking for a highly organized Production Coordinator / Traffic & Invoicing Coordinator to support our experiential production team. This role focuses on project workflow, vendor paperwork, and financial coordination, working closely with Producers, Account teams, and Accounts Payable/Receivable to keep projects running smoothly.
Requirements
- 2–3 years in production coordination, traffic/project support, or agency operations.
- Strong organizational and multitasking skills.
- Excellent communication and follow-up abilities.
- Experience with project management tools (Monday.com, etc.).
- Proficiency in Google Workspace / MS Office, especially Sheets/Excel.
- Detail-oriented, proactive, and comfortable handling multiple projects
Responsibilities
- Track and organize vendor invoices; coordinate with AP/AR on payment status.
- Assist with POs, budget trackers, and expense reconciliation.
- Gather and track vendor documentation (W9s, COIs, NDAs, contracts).
- Maintain project calendars, task lists, and internal trackers.
- Route deliverables for approvals and support project timelines.
- Keep cross-functional teams updated on schedules, paperwork, and invoice status.
Benefits
- Competitive salary and benefits
- Paid holidays, PTO, and recovery days
- Opportunities for career growth and creative collaboration
- A culture that values inclusivity, hustle, fun, and innovation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
