Trades Administrative Assistant - Open to Current CSULB Employees Only

CSU Careers • Long Beach, CA

5h

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary Under the immediate supervision and direction of the Administrative Analyst specialist and Trades Administrative Coordinator or designee, this position assists in general administrative support for the Building Trades Department. Department Description Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation, maintenance, and development of the campus. As a large, thriving department, BBS provides facilities based comprehensive support to the campus in the areas of academics, activities and event services. These facilities contribute to a well-rounded and enriching campus experience for students, faculty and staff. BBS is proud to contribute to the dynamic and transformative educational and social events and programs that make CSU Long Beach one of the most sought-after institutions and a leader among the CSU campuses. Departments within BBS: Environmental Health and Safety Energy and Utilities Facilities Operations (Service Response, Fiscal Operations, Payroll/Personnel, IT Services) Planning and Sustainability Mechanical, Electrical and Plumbing (Engineering, Fire Alarm, Electrical and Plumbing Shops) Building Trades (Lock, Sign, Carpentry, Paint and Auto Shops) Grounds and Landscaping Services Custodial Services Design and Construction Services BBS is composed of talented and skilled employees and dedicated administrators who work hard and collaborate to achieve our mission to “Build a Better Campus Every day.”

Requirements

• The ideal candidate is a highly organized, adaptable, and customer‑focused professional with strong computer skills, including working knowledge of spreadsheet and word‑processing programs and the ability to quickly learn and use campus maintenance and event management systems.
• They possess excellent oral and written communication skills and demonstrate the ability to interact effectively with all levels of administration, faculty, staff, contractors, and the general public.
• With a proven background in customer service–oriented environments, they excel in high‑pressure, high‑profile situations, multitasking and prioritizing responsibilities while maintaining professionalism and positive relationships.
• This individual is comfortable using paging systems such as radios and walkie‑talkies, as well as multi‑line phone systems, and brings strong interpersonal skills, creativity, and the ability to relate well to individuals from diverse backgrounds.
• Overall, the ideal candidate communicates clearly, delivers exceptional service, adapts easily to changing needs, and manages event and facility‑related tasks with efficiency and composure.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to one year of administrative support experience required.

Nice To Haves

• Bachelor's degree is preferred.

Responsibilities

• Assist with daily administrative operations of trades department including SUAMs, Work Order Management System entries, labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices.
• Assist with all departmental purchasing and tracking of labor and services with different departments.
• Coordinates equipment repair and tracks cost.
• Manage blanket purchase orders and coordinate deliveries.
• Compiling event / classroom reports for staff, monitoring of work orders for service request.
• Backlog Meetings and Blanket Purchase Bi-Monthly Review Meetings.
• Support of commencement operations assisting with coordination of meetings and set up of staff schedules.

Benefits

• Generous Paid Time Off : Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage : A variety of medical, dental, and vision plans to suit your needs.
• Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
• Educational Benefits : Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP) : Confidential counseling and support services for employees and their families.
• Additional Perks : Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees