Total Rewards Specialist (Remote)

MRIoA • Mountain View, CA

6d • Remote

About The Position

Founded in 1983, we’re a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actionable insights to healthcare organizations. Excellence starts with our people. Position Summary: The Total Rewards Specialist supports the administration of the company’s compensation, benefits, payroll, and leave programs.

Requirements

• 2+ years of experience in HR, payroll, benefits, or other administration preferred
• Personal computer literacy and high competency in use of MS Word and ten key
• Strong detail orientation
• Strong organizational skills
• Excellent interpersonal skills with a high level of customer service orientation
• Strong oral and written communication skills
• Strong analytical and critical thinking skills
• Learning agile and picks up new concepts and duties quickly
• Ability to work independently with minimal supervision while regularly communicating with teammates on items that impact their ability to perform their job
• High School Diploma or GED required

Nice To Haves

• Experience working within an HRIS (i.e. Paycom, UKG, ADP, etc) a plus
• Associates or Bachelor’s Degree in a business or HR-related field preferred
• PHR or equivalent certification preferred

Responsibilities

• To support all People Operations activities, particularly by reducing the administrative burden of the Director of Total Rewards and other People Operations leaders.
• Serve as primary administrator for payroll processing and related audits.
• Manage employee leave administration.
• Support benefits administration and reconciliation activities.
• Administer employee recognition and rewards programs.
• Act as a point of contact for inquiries related to benefits, leave, employment verifications, etc.
• Provide a compliant and positive working environment for all.
• Coordinate administrative functions for the leave of absence program, including (next 6 bullet points): Basic conversations with employees about eligibility requirements and benefits under the program; Sending out paperwork to be filled out and returned for initial approval and recertification; Initial approval conversations with Director of Total Rewards as well as ongoing updates with supervisors about employee status; Working with supervisors to ensure timecards are appropriately updated for time off tracking; Working with Director of Total Rewards on benefits pre- or re-payments as needed; and Arranging meetings with employees, supervisors, and People Ops for good faith discussions around returning from leave, accommodations requested, and/or any other situations arising from time off.
• Act with confidentiality and use discretion as the primary payroll processor (next 3 bullet points): Maintain accurate payroll records, including ad-hoc requests, 401k changes, and child support and wage garnishment orders
• Process payroll according to schedule, ensuring accurate and prompt pay to employees
• Process off-cycle payroll as needed
• Assist with benefits enrollments, qualifying life events, and open enrollment administration
• Process annual background checks for appropriate teams per policy, and initiate compliance review meetings if needed
• Respond to employment verification requests and affiliation verification requests (for contractors)
• Respond to employee questions regarding payroll, benefits, and leave in a timely and professional manner
• Assist with audits, reporting, and special projects as needed
• Coordinate periodic meetings for employees who want to meet 401k vendors. Gather feedback from employees on usefulness and quality of meetings.
• Maintain federal and state labor poster program.
• Coordinate access between PO systems where integrations are not in place, ensuring accurate information in all systems (i.e. Awardco, PowerBI)
• Complete other duties as assigned

Benefits

• A competitive compensation package.
• Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.
• Growth and training opportunities.
• A team atmosphere with fun events and prizes scheduled throughout the year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees