Total Rewards & HR Operations Coordinator

Spring Venture Group•Kansas City, MO

1d•Onsite

About The Position

The Total Rewards & HR Operations Coordinator will serve as the initial point of contact for visitors, managing the reception area and maintaining the overall office aesthetic. This role involves executing specific projects, providing general assistance to the Total Rewards & HR Operations team, and handling various ad-hoc tasks. The coordinator will be crucial in ensuring a smooth and professional office environment, supporting both HR operations and total rewards initiatives within the company.

Requirements

2-3 years working experience.
This job requires you to be onsite five days a week in our downtown Kansas City location.
Working knowledge of Excel and Google.
Ability to identify and solve process inefficiencies within the office.
Frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds.
Ability to work in a fast-paced environment.
A sense of humor and pride in their work.

Nice To Haves

Bachelor’s degree

Responsibilities

Assist the Director, Total Rewards & HR Operations and Sr. Executive Assistant.
Serve as the point person for accurate record inventory on all floors, maintenance, construction, mailing, shipping, supplies, equipment, Gym Maintenance, catering, and errands, etc.
Work with the Security Department and Building Security to ensure safety measures are up to date.
Assist with all facility needs, including lease agreement, departmental budgeting, and monitoring records.
Perform Parking Coordinator duties such as assigning, deactivating, and replacing parking devices with property.
Manage all Flex, Office-Based and remote work status requests, ensuring systems are updated accordingly.
Manage resolution of Jira Facilities (service) tickets.
Assist with Jira IT (service) tickets to troubleshoot minor IT related issues.
Oversee the office suite, ensuring the worksite is clean, organized, and professional.
Manage relationships with local vendors and service providers, ensuring that all services are invoiced and submitted for payment on time.
Maintain office policies.
Partner with Compliance to facilitate and support HIPPA compliance and to perform desk audits.
Facilitate employee onboarding and orientation.
Perform reception duties; answer and direct phone calls, greet guests and interviewees.
Maintain seating assignments for all employees.
Maintain employee and office Safety Program.
Manage and restock office supplies.
Research and order office equipment.
Conduct emergency procedure planning, training, updates, and maintenance.
Manage facilities programs, including Traction Guest, Floor Mapper, Inventory, and, Textedly.
Complete daily tasks and ongoing projects within the office.
Organize meeting spaces for large groups.
Maintain aesthetics of the office, including tidying conference and common areas, minor clean-up, and restocking supplies.
Perform other administrative tasks as requested.
Assist the Director, Total Rewards & HR Operations and team.
Assist in the managing of the annual review and renewal of all total rewards programs.
Help coordinate the annual benefits enrollment process, including communication materials.
Help with the annual analysis of benefit rates.
Assist with Jira tickets by reviewing and responding to basic tickets from employees regarding benefits or system issues; help to review ticket issues to determine themes and ways to assist with those types of problems that are recurring.
Maintain, implement, and provide recommendations to improve administrative procedures for assigned benefits.
Document processes such as job aids, billing processes, how to develop basic reports in workday, along with other processes and procedures for the Total Rewards team.
Assist in completing annual benefit program audits by preparing, collecting, and organizing required data for actuarial assessments.
Perform other duties and responsibilities as assigned.

Benefits

Competitive Compensation
Medical, Dental and vision benefits after a short waiting period
401(k) matching program
Life Insurance, and Short-term and Long-term Disability Insurance
Optional enrollment includes HSA/FSA, AD&D, Spousal/Dependent Life Insurance, Travel Assist and Legal Plan
Generous paid time off (PTO) program starting off at 15 days your first year
15 paid Holidays (includes holiday break between Christmas and New Years)
10 days of Paid Parental Leave and 5 days of Paid Birth Recovery Leave
Annual Volunteer Time Off (VTO) and a donation matching program
Employee Assistance Program (EAP) - health and well-being on and off the job
Rewards and Recognition
Diverse, inclusive and welcoming culture
Training program and ongoing support throughout your Venture Spring Venture Group career