Title IV-E Fiscal & Compliance Administrator

State of Maryland • Baltimore City, MD

3d

About The Position

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. The primary purpose of the Title IV-E Fiscal & Compliance Administrator is to manage, track and ensure compliance with Title IV-E funding related to foster care, adoption, guardianship and prevention services. The role is responsible for all financial aspects of Title IV-E funding from monthly, quarterly, and annual reporting. Internal and external stakeholder funding requirements necessitate the submission of reports. Assist with the preparation of federal and state audits IV-E financial records. Ensure expenditures are in accordance with terms, conditions and follow all applicable regulations. Prepare and submit financial reports. Monitor and ensure fiscal accountability for Title IV-E claims in compliance with federal and state regulations. Collaborate with child welfare fiscal and budget staff to include all 24 local departments of social services, Department of Human Services (DHS) central Office of Budget & Finance (OBF), and the Department of Juvenile Services (DJS) IV-E unit and finance department. Work to prepare and manage IV-E cost allocations for IV-E eligible services and activities. Assist with accurate and timely submission of IV-E claims.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Six years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Nice To Haves

• One year of professional experience managing, tracking, or ensuring compliance with Title IV-E funding related to foster care, adoption, or guardianship.
• One year of experience preparing federal or state financial reports and assisting with audits (such as the Single State Audit) in a government or human services setting.
• One year of professional experience using specialized child welfare systems like Child, Juvenile and Adult Management System (CJAMS), or financial systems such as BEACON and Eligibility & Enrollment (E&E).
• One year of experience collaborating with multiple stakeholders, such as local departments of social services (LDSS) or federal agencies (i.e., Administration for Children and Families), to resolve fiscal or compliance issues.

Responsibilities

• Ensures all expenditures charged to IV-E meet federal eligibility requirements and assist with timely and accurate submission of claims.
• Ensures every expenditure aligns with federal guidelines for Title IV-E programs. involves a rigorous review process for all expenditures to confirm they meet the federal eligibility requirements for IV-E funding.
• Maintains comprehensive and accurate documentation. Includes detailed records of services provided, individual eligibility determinations, expenditure reports, and any other supporting materials.
• Involves continuous monitoring of updates from the Administration for Children and Families (ACF).
• Process of submitting IV-E claims is highly time-sensitive and requires precision. Involves compiling eligible expenditures, categorizing them correctly according to federal guidelines, and submitting claims through established electronic systems within specified deadlines.
• Continuous preparation for federal and state audits is an integral part of this function.
• This function contributes to comprehensive financial reporting and analysis. Involves tracking expenditure patterns, identifying trends, and providing insights into the financial health of the IV-E program.
• Consults with the Federal government regarding the Title IV-E State Plan, Prevention Plan, and allowable IV-E and child welfare expenditures.

Benefits

• health insurance, dental, and vision plans offered at a low cost
• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED