Time and Expense Specialist

Calista Corporation

About The Position

The Time and Expense Specialist reviews all invoices for appropriate documentation and approval prior to payment. Work hours are based in Central Time.

Requirements

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to calculate figures and amounts such as discounts and percentages.
Ability to apply concepts of basic algebra.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to produce high quality work within tight deadlines while managing multiple projects.
Ability to work in a Native Corporation multi-business environment.
High School diploma or equivalent required.
Associate degree in Accounting or related field, or Accounting certificate/education from a vocational or technical school; and,
Minimum of three years’ accounts payable experience and/or training; or Equivalent combination of education and accounting/accounts payable experience.
Experience with Microsoft Office Suite required.
Ability to pass a drug, background, and credit check.

Nice To Haves

Working knowledge of government contracts preferred.
Deltek Costpoint or other integrated software experience preferred.

Responsibilities

Weekly review of employee and/or contractor timesheets for accuracy.
Coordinate with Payroll Department on employee changes and timesheet processing.
Coordinate with Human Resources Department on employee leave or record discrepancies.
Process Travel Expense Reports, Material Expense Reports, and Contractor invoices.
Maintain spreadsheets or records in Excel.
Maintain credit card system.
Answer contractor inquiries.
Assist with year-end accruals.
Perform filing, copying, and scanning.
Perform other duties as assigned.