Expense Reporting Specialist

Aston Carter•Altamonte Springs, FL

2d•$19 - $22•Onsite

About The Position

The Expense Reporting Specialist is responsible for accurately and efficiently processing, auditing, and ensuring compliance for employee expense reports within a large healthcare organization. This role supports shared services operations and demands exceptional attention to detail, strict adherence to policy, and the ability to perform effectively in a high-volume, fast-paced environment.

Requirements

2–3 years of experience working in a high-volume environment
Hands-on experience with reimbursement platforms (e.g., Concur, Workday)
Skilled in validating receipts and ensuring compliance with reimbursement policies
Accounts Payable processing experience, handling 150+ invoices daily
High school diploma or GED required
Proficient in expense management systems and Microsoft Excel
Strong analytical and problem-solving abilities
Excellent communication and customer service skills
Ability to prioritize tasks and manage multiple deadlines in a fast-paced setting

Nice To Haves

Large company or shared services experience preferred
Experience with purchase orders required; familiarity with 3-way matching strongly preferred
Workday experience is a plus
Shared services experience, particularly within the healthcare industry, is advantageous

Responsibilities

Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements.
Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies.
Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines.
Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation.
Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements.
Generate and distribute expense-related reports for management review; analyze trends and recommend process enhancements.
Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems.