Temporary Travel & Expense Specialist

Colorado School of Mines • Colorado Springs, CO

4d • $25 - $27

About The Position

The Temporary Travel and Expense Reimbursement Administrator is responsible for overseeing all aspects of employees, students and visitors expense reimbursements and report processing within Mines. This position plays a crucial role in ensuring timely and accurate processing of expenses, adhering to company policies and financial compliance. This is a part-time, temporary position not expected to exceed nine months.

Requirements

• Three (3) years of relevant experience in an occupation related to the work assigned to this position or a combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Nice To Haves

• Experience in higher education, experience at Colorado School of Mines preferred.

Responsibilities

• Responsible for Initial preparation of travel and expense reports.
• Exhibit knowledge of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.
• Create and review spend authorization requests.
• Assist campus /card holders to reconcile there Onecard charges in Workday.
• Provide a high level of customer service by answering questions, training and informing the campus community of the procedures and laws governing travel.
• Audits the expense, receipts, and account codes to ensure correctness & university compliance and ensures proper approvals have been obtained prior to granting final approval and inputting reimbursements into the Finance System.
• Process payments at the request of the department. This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, and funding availability.

Benefits

• Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
• All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center.
• We are proud to have recently opened an on campus daycare center.
• For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees