Temporary Permit Tech

Eagle Mountain City•Eagle Mountain, UT

1d•Onsite

About The Position

The Temporary Permit Tech is responsible for a wide range of duties related to building permits and general office support. This includes receiving, reviewing, processing, and issuing building permit applications, plans, and supporting documents, ensuring compliance with legal standards, City requirements, and building/zoning codes. The role involves completing less complicated plan reviews, monitoring processing time goals, and coordinating inter-departmental reviews. Additionally, the Permit Tech calculates and assesses fees, collects payments, advises the public on permit processes, and acts as a liaison between City inspectors and contractors. General office support tasks include serving as a receptionist, answering phones, performing document filing and maintenance, and operating various office equipment and software for data entry and report generation. The position is temporary and part-time, working up to 20-25 hours weekly.

Requirements

Graduation from high school with course background in secretarial science, general office practice and procedures
One (1) year of specialized training related to above duties
Two (2) years of responsible experience performing above or related duties
OR An equivalent combination of education and experience
Working knowledge of local government operations and structure
Working knowledge of business licensing and zoning ordinances, processes and practices of the city
Working knowledge of modern office practices and procedures
Working knowledge of bonding procedures and fee schedules
Working knowledge of city boundaries
Working knowledge of grammar, spelling and punctuation
Working knowledge of modern filing systems related to alphabetical and numeric files
Working knowledge of personal computer operations and various program applications related to word processing, spreadsheet, and databases, etc., including Excel, Word Perfect
Working knowledge of telephone etiquette, various office machines, i.e., ten key, copy machine, fax machine, etc.
Some knowledge of administrative procedures
Some knowledge of interpersonal communication skills
Some knowledge of bookkeeping and basic accounting
Skill in the operation of computer keyboard
Skill in customer service and public relations
Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions
Ability to work independently with minimal supervision
Ability to communicate effectively, learn methods and regulations related to business licensing and various permit requirements; verbally and in writing
Ability to establish and maintain effective working relationships with fellow employees, elected officials and other agencies of the public
Ability to mediate differences between applicants, citizens and government officials
Ability to perform general bookkeeping
Ability to establish and maintain comprehensive records and files

Responsibilities

Receives & reviews building permit applications, plans, and supporting documents for accuracy, completeness, and conformance with legal standards and City requirements
Completes less complicated plan reviews such as simple room additions, tenant improvements, basements, basic homes, etc. to ensure compliance with building and zoning code regulations
Processes and routes building permit applications
Monitors and assures performance of stated processing time goals
Ensures that all necessary documentation and reviews are complete
Issues permits, Certificates of Occupancy, stop work orders, and lapsed permits
Schedules field inspections for building inspectors
Acts as a liaison between City inspectors and contractors
Assists in resolving problems related to the permit review and issuance process
Interprets and applies relevant codes, regulations, policies, and procedures as they relate to the processing of permit applications
Makes determination from plans and related documents on building area and occupancy group and calculates and assesses fees by using or measuring scale plan dimensions, project classification, and schedule of fees
Collects and processes required fees and bonds from applicants
Advises contractors, developers, engineers, architects, and the public on permit process requirements
Assists the public in completing applications for building permits
Coordinates inter-departmental reviews, including Engineering, Planning, Fire, Police, Streets, Water, Recorders, Legal, etc.
Coordinates closely with contracted plan reviewers and inspectors, when applicable
Maintains building permit files, documents, records, and applications
Enters all document information from applications and inspection reports into the City's computer system, Springbrook
Scans various documents into permanent electronic files
Generates various reports containing statistical information tracking building activity and revenues, as well as reports for other agencies/entities
Operates personal computer and various software applications for word processing, records maintenance and data input
Prepares department purchase orders as needed to acquire supplies and materials
Processes invoices and verifies accuracy
Submits invoices to accounts payable for payment
Serve as office receptionist; answer phones, route calls, take and relay messages and responds to general questions
Perform document filing and maintenance, and keep accurate notes and records
Purge license records according to established guidelines
Performs related duties as required