Temporary Executive Assistant (Part-Time) - College of Arts, Humanities, Science & Theology

Join our team of difference makers•Azusa, CA

8d•$26 - $30

About The Position

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another. This position is responsible for providing executive assistant and office support to the Dean of the College of Arts, Humanities, Sciences and Theology. Serves as the Dean’s confidential assistant and liaison with chairs, directors, staff, students, internal and external constituencies. Collaborates closely with the associate dean(s), department chairs, program directors, and staff. This is a part-time position averaging 15-25 hours per week. This is a temporary position anticipated to run through May 15th, subject to change.

Requirements

Bachelor's degree or equivalent education and experience.
Five to seven years of administrative professional experience; higher education experience preferred.
Experience using the computer to complete tasks, including Word documents, G-mail electronic mail, MS Excel spreadsheets, PowerPoint, and Access with skill and accuracy.
Understand business office procedures.
Strong oral and written skills.
Good organizational skills.
Must provide excellent customer service.
Able to learn quickly and retain information.
Able to work under pressure (with distractions).
Able to multitask and meet deadlines.
High degree of initiative and the ability to work independently.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Ability to lift, pull, grasp, bend to lower file drawers and reach to top of 4 drawer file cabinet.
Ability to lift up to 20 lbs.
Repetitive keyboard work.
Telephone usage-hearing and speaking.
Intermittent sitting and standing.
Ability to conduct business at other offices on campus.
Computer monitor and reading.
Proficient in Google Apps., Microsoft Office, Word and Excel.
Proficient in PowerPoint and Access.

Nice To Haves

higher education experience preferred.

Responsibilities

Serves as confidential assistant to the Dean of the college.
Coordinates the Dean’s calendar managing appointments, meetings, and scheduling arrangements; makes travel arrangements.
Prepares reports and letters for both on-campus and off-campus correspondence.
Prepares board report draft for the Dean including establishing due dates for department submissions and maintaining faculty scholarship updates.
Manages the coordinating of the final interviews, documents, and hiring process of full-time and adjunct faculty for the college.
Works closely with the college’s departments and their chairs, staff, and faculty.
Prepares agendas and takes minutes for internal APU committees chaired by the Dean.
Provides administrative support to the Dean and leaders within the college.
Receives and tracks faculty workload schedules, entering data into Activity Insight and internal spreadsheet; ensures overload forms are processed accurately, tracks school’s adherence under the Faculty Handbook.
Maintains office files, office equipment, and supplies.
Opens, distributes, and responds to office mail.
Screens telephone calls and visitors as appropriate.
Monitors the office budget, tracks monthly expenditures, reconciles expenditures in Concur, enters purchase orders and processes expense reports.
Updates and ensures the school’s website pages including faculty profiles and departmental data is current.
Responsible for daily electronic timekeeping as it applies to the scope of this position.
Regular, punctual attendance as required by the supervisor based on department needs.
Performs other duties related to job description as requested by the Dean.