Temporary Events Assistant

Scripps College • City of Syracuse, NY

1d • $20 - $22

About The Position

PRIMARY PURPOSE/GENERAL DESCRIPTION: Reporting to the Interim Event Services Supervisor, the Temporary Events Assistant monitors the day-to-day operation of the Event Management System (EMS), assists College event planners by coordinating resources with campus partners to support their events, and provides administrative support to the Public Events department.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned. Manage reservation scheduling of College venues through EMS. Provide guidance and assistance to campus partners through EMS. Manage College event calendar with department leadership. Coordinate with campus partners for event promotion for public events, signature events series, and annual Collegewide events. Assist in supporting and planning public, signature, and Collegewide events on campus as needed. In partnership with the Facilities Department, coordinate logistics for setting up events on campus. Provide administrative support for the department. Active support for the College’s Principles of Community and Institutional Values in the performance of job duties.

Requirements

• Knowledge of project management; experience supporting events is a plus.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Ability to work with representatives from public and private entities.
• Ability to handle potentially sensitive situations.
• Experience working with MS Office Suite.
• Working knowledge of event reservation software (EMS).
• Experience working with WordPress.
• Bachelor’s degree, or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.

Nice To Haves

• Two to three years of administrative or related coordinator or event experience is preferred.

Responsibilities

• Manage reservation scheduling of College venues through EMS.
• Provide guidance and assistance to campus partners through EMS.
• Manage College event calendar with department leadership.
• Coordinate with campus partners for event promotion for public events, signature events series, and annual Collegewide events.
• Assist in supporting and planning public, signature, and Collegewide events on campus as needed.
• In partnership with the Facilities Department, coordinate logistics for setting up events on campus.
• Provide administrative support for the department.
• Active support for the College’s Principles of Community and Institutional Values in the performance of job duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level