Temporary Contracts Data Analyst

IEEE•Piscataway, NJ

36d

About The Position

The Temporary Contracts Data Analyst will play a key role in supporting IEEE's Conferences, Events, and Experiences (CEE) department through detailed contract data analysis and accurate, compliant payment processing. This highly collaborative role works closely with both the Contracts and Finance teams to ensure that all contractual commitments and financial obligations are accurately captured, tracked, and fulfilled on time. The ideal candidate will combine strong analytical skills with exceptional attention to detail and a deep commitment to accuracy and compliance. This position is integral to ensuring that all executed contracts and associated payments align with IEEE policies, financial standards, and tax regulations. The role reports to the Senior Manager, Event Vendor Management & Contracting, and does not manage direct reports. This position works under minimal supervision.

Requirements

Prior experience reviewing contracts or working with contract data strongly preferred.
Strong attention to detail and accuracy in data entry and analysis.
Excellent organizational and communication skills.
Proficient in Microsoft Excel, Word, and data tracking systems
Ability to work independently and manage multiple tasks in a fast-paced environment.
Excellent communication skills (verbal/written), time and project management skills, dedication to detail and the ability to work under pressure in a deadline driven environment.
Positive attitude and a supportive, team-based approach towards the attainment of departmental goals.
Must have the ability to represent the IEEE in a professional manner

Responsibilities

Review and analyze executed hotel contracts within IEEE's centralized contract management system (CMS).
Identify, extract, and record key data points, including (but not limited to): Room block details (dates, quantities, rates, review/release dates) Food & Beverage minimums and review dates Deposit schedules, payment terms, and due dates Cancellation and attrition clauses, including tiered penalties and timelines Concessions, rebates, commissions, and other negotiated financial terms Special commitments, hotel obligations, or planner responsibilities
Enter all collected information into standardized tracking templates or internal reporting tools.
Flag missing, inconsistent, or ambiguous data for internal review and clarification.
Summarize relevant contract details to provide visibility for internal teams and conference organizers.
Partner with the Contracts team to ensure all commitments and deliverables are accurately reflected in tracking systems and communicated to stakeholders.
Collaborate closely with the Finance team to process and reconcile payments tied to executed agreements, ensuring that all disbursements align with contract terms and are fully supported by proper documentation.
Review and validate payment requests for vendors, speakers, and other payees to confirm accuracy, compliance, and proper authorization.
Maintain organized records of all contractual and payment data to support timely reporting and clear audit trails.
Proactively communicate with conference organizers and internal teams regarding payment status, missing documentation, or contract fulfillment requirements.
Support continuous improvement by identifying process gaps and recommending efficiencies in contract tracking and payment workflows.