Temporary Attorney Recruiting Assistant

Fenwick & West LLP • Seattle, WA

3d • $57,000 - $77,250 • Hybrid

About The Position

The Attorney Recruiting Assistant provides general administrative support to the Summer Program and lateral recruitment functions of the Recruiting Department. This position offers a hybrid schedule and requires three days on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm. The estimated duration is TBD.

Requirements

• Knowledge of attorney recruiting processes.
• Ability to manage multiple priorities under deadline pressure.
• Ability to communicate and interface with others effectively.
• Excellent attention to detail.
• Computer proficient with the ability to enter information to a database
• Proficient in MS Office and recruiting database software, preferably Workday and LawCruit.
• Excellent organizational skills.
• Reporting to the Senior Manager of Attorney Recruiting, the ideal candidate will have at least 1 year of experience in a law firm or professional service setting.
• Bachelor's degree or equivalent education required.

Responsibilities

• Monitor and maintain Recruiting Department inbox, including responding to inquiries and sharing emails with the appropriate parties as needed.
• Assist with applicant correspondence and submission process.
• Maintain inventory of physical recruiting supplies including recruitment, brochures, marketing materials, and promotional items.
• Maintain electronic files and records, including annual file clean-up and records management.
• Process invoices for payment using appropriate billing accounts.
• Handle check requests and departmental invoices.
• Update and maintain recruiting calendar and contacts.
• Assistant with summer associate and lateral candidate interview process, including scheduling meetings and evaluation forms, scheduling follow-up interviews, and greeting candidates online.
• Compile evaluations for the Recruiting Committee and/or Practice Area Leaders, update and maintain applicant records in Workday and other platforms, and monitor follow-up communications.
• Assist with preparing for OCI including registration, resume organization, and interviewer outreach.
• Handle offer correspondence and new hire processing.
• Coordinate expense and cost sharing for all candidates.
• Maintain expense records, initiate reimbursement requests and process reimbursement requests for payment.
• Update and maintain recruiting databases, including Lawcruit, Workday, SmartSheet and other platforms as needed.
• Assist with various aspects of planning and executing the Firm’s annual Summer Program, including orientation and event planning, assistance with Summer Associate Work Assignment System, tracking evaluations, and coordinating mid- and end-of-summer reviews.
• Attend Summer Program events on an as-needed basis.
• Work closely with Recruiting department team members on various tasks, including but not limited to: assist with spring presentations and receptions, program and travel arrangements, Summer Program events, meeting and conference room and food reservations, lateral hiring and candidate follow up.
• Design and create Attorney Recruiting newsletters as needed.
• Perform other related duties as assigned.

Benefits

• At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program.
• We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
• A discretionary bonus for eligible employees may also be available based on performance.
• Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees