Temporary AR Coordinator

FirstService Corporation•Irvine, CA

35d•$22 - $24

About The Position

This Temporary Accounts Receivable Coordinator position requires an individual who is ambitious, self-directed, and capable of working autonomously or with the broader team to achieve the business and financial goals of the company. MarWest Commercial, a division of FirstService Residential, specializes in the formation & management of commercial property owners Associations. With more than 360 commercial office, industrial, medical office, and mixed-used properties under management throughout the United States, MarWest is known as the industry leader. Compensation: $22-24/hr FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Requirements

Strong interpersonal and organizational skills with the ability to manage multiple priorities
Knowledge of Microsoft Outlook, Word, and Excel
Excellent accuracy and attention to detail
Organized and excellent multi-tasking skills
High school degree
Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails
Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused,
Excellent time management skills
Minimum of 2 years of experience in a support role
Must be able to lift 25 lbs.
Must be able to sit for extended periods of time
Must have finger dexterity for typing/using a keyboard
Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients

Responsibilities

Set up recurring charges based on annual budget.
Review billing discrepancies.
Issue credits and miscellaneous charges.
Review late charges according to the Association's approved billing and collection policy.
Oversee the monthly charge process & review discrepancies with statement verification.
Verify and post payments received at the lockbox facility.
Assist owners with online payment registration and ClickPay inquiries.
Process and refund Tenant Improvement deposits.
Enter new owner information. Complete escrow demand per request from escrow office. Obtain recorded grand deed (if not sent with escrow checks).
Process owners sent to collections - charge legal fees to owners' accounts and remit legal deposits. Track payment arrangements per Property Manager's approval.
Answer owner inquiries regarding billing questions and account information.
Communicate with bank staff to resolve issues with payment allocation and ACH.
Participate in special projects as needed & other duties as assigned.
Prepare and maintain procedures for specific job duties.