Temporary Department Coordinator
About The Position
The Temporary Department Coordinator provides front-line support to the department and serves as a key resource for students, staff, and visitors. This position manages daily administrative operations, supports student organizations, and meets regularly with students to provide guidance on purchasing, travel, event coordination, and departmental procedures. The role ensures smooth office functioning through effective communication, organization, and customer service. Responsibilities include: Manage and respond to inquiries sent to the department email account. Provide general administrative support to department staff, including scheduling meetings, preparing documents, and maintaining files. Oversee the front desk reception area and provide first-point-of-contact support. Coordinate and complete purchases for student organizations using the department purchasing card. Manage the receipt, tracking, and distribution of packages and purchased items for student organizations. Assist students with planning and arranging club travel. Support student organizations in coordinating catering for student-sponsored events. Reconcile the departmental purchasing card, process reimbursements, and pay invoices within the Wesleyan Finance System (Workday). Process purchase requests in the OSI Engagement Platform (WesNest). Maintain office supplies and manage inventory, including ordering and restocking as needed. This is an on-campus position working up to 20hrs per week from January - June 2026.
Requirements
- Associate’s degree or an equivalent combination of education, training, and/or experience.
- Strong organizational, communication, and customer service skills.
- Proficiency with office software (e.g., Microsoft Office suite, Google Workspace).
- Ability to manage multiple tasks, meet deadlines, and work in a fast-paced environment.
- Attention to detail and ability to maintain confidentiality.
Nice To Haves
- Bachelor’s degree
- Previous professional experience working with college students or in a higher education setting.
- Experience with financial systems such as Workday and student engagement platforms such as Engage (WesNest) or comparable systems.
- Prior experience in administrative support, event coordination, or office management.
- Demonstrated ability to work effectively with diverse student populations.
Responsibilities
- Manage and respond to inquiries sent to the department email account.
- Provide general administrative support to department staff, including scheduling meetings, preparing documents, and maintaining files.
- Oversee the front desk reception area and provide first-point-of-contact support.
- Coordinate and complete purchases for student organizations using the department purchasing card.
- Manage the receipt, tracking, and distribution of packages and purchased items for student organizations.
- Assist students with planning and arranging club travel.
- Support student organizations in coordinating catering for student-sponsored events.
- Reconcile the departmental purchasing card, process reimbursements, and pay invoices within the Wesleyan Finance System (Workday).
- Process purchase requests in the OSI Engagement Platform (WesNest).
- Maintain office supplies and manage inventory, including ordering and restocking as needed.
Benefits
- Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
- Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
