Accounts Receivable (AR) Coordinator

H2M Careers • Melville, NY

5d • $24 - $35 • Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm has an opening for an Accounts Receivable Coordinator to join team onsite in our Melville, NY office. Successful candidates will be able to proactively communicate and build relationships with internal and external clients. You would be responsible for following up on accounts receivable and collections efforts by both phone and email. Whether it’s resolving a billing discrepancy or tracking down internal answers, this role requires persistence, curiosity, follow-through, and a talent for uncovering information to keep things moving forward.

Requirements

• Must have some prior demonstrated collections / accounts receivable experience.
• Knowledge of Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat
• Strong oral and written communication skills especially for AR and collections responsibilities.
• Must be extremely organized to ensure timely follow-up
• Attention to detail and accuracy essential
• Use of independent judgment and problem-solving skills essential
• Must be able to work independently and as a team player
• Ability to multi-task and work in a fast-paced environment

Nice To Haves

• Associate or Bachelor’s degree highly desirable.

Responsibilities

• Support the day-to-day operations of accounts receivable to ensure timely and accurate collection of payments. This includes tracking and updating all AR accounts through the following:
• Proactively call clients to ensure balances due are received in a timely fashion
• Serve as a direct point of contact for clients to resolve account issues and clarify discrepancies to ensure timely payments.
• Log collections updates and status into various reporting tools
• Post daily cash receipts for both incoming electronic payments and paper checks
• Review and process account adjustments as necessary
• Provide customer service regarding collection issues, resolve/reconcile client discrepancies and payment schedules
• Meet with project managers, directors, and executives to provide information on collections status and get updates to take further action
• Enlist the efforts of Finance/other internal staff when necessary to accelerate the collection process
• Create and maintain electronic files and correct all discrepancies to ensure compliance with IRS guidelines
• Prepare Account Receivable reports as needed
• Assist with month-end closing process
• Performing other assigned tasks and duties necessary to support the Finance Department

Benefits

• H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being.
• We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off.
• We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels.
• H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees