Accounts Receivable Coordinator

Chase Oaks Church•Plano, TX

5d•Onsite

About The Position

The Financial Coordinator is a key role that will undertake all activities related to the contributions process, ministry deposits, and bank reconciliation as well as assist with general ledger accounting and budgeting processes. This is a part-time, 25 hours-per-week position.

Requirements

High attention to detail
Strong organizational skills
Must have excellent communication/customer service skills and be able to interface with members of the Chase Oaks body, Chase Oaks staff, and outside organizations
Ability to process confidential information without divulging donor or church data
Ability to work independently with minimal supervision
3 years bookkeeping or accounting-related experience preferred, with a desire for growth
Working knowledge of Excel is important
Ability to speak effectively and understandably on the phone
Ability to effectively present information and respond to donation-related inquiries
High attention to customer service
Strong working knowledge of Microsoft Teams (Team, Word, Outlook)
Intermediate knowledge of Excel
Experienced in data entry and comfortable with database functions/logic
Qualifications for employment at Chase Oaks Church requires being a Christ-follower—whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible—and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be “All – In” and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

Nice To Haves

college degree preferred
Some college or equivalent training in accounting/finance

Responsibilities

Process contributions from weekend services, midweek donations, and electronic giving
Process checks, enter journal entry into general ledger, and make related bank deposits
Process online donations and enter journal entry into general ledger
Maintain capital campaign pledge information, adjusting as requested by donors
Prepare and mail/e-mail contribution statements annually (and semi-annually as directed)
Respond to routine donor questions
Prepare donor reports as requested by Senior Leadership
Assist Financial Director with periodic pledge reporting to campaign donors
Correspond with donors making stock donations; process stock donations
Maintain database
Assist with clean-up of donor database audits one day per month, or weekly as time permits
Maintain database software in the following areas: addition of new finance accounts, consistent with General Ledger system accounts
Provide account information necessary for the set-up of ministry event registrations, camps, and mission trips
Assist ministries with financial reports and budgeting
Prepare QCD/IRA accounting and contribution letters
Run financial reports within donor database and accounting system for ministries without skill level or access to database
Handle Square transaction processing, item set-up, reporting, and reconciliation for all Central and Campus events. Record Local Good Collective ministry sales as needed.
Process miscellaneous deposits from ministries and make bank deposits
Record event registrations proceeds from donor database in general ledger
Prepare monthly closing entries for expense allocations, bank fees and reconcile bank accounts monthly
Annually, assist with financial documentation requested by auditors
Annually, assist Finance Director with budget preparation and budget data input
Monthly, file Sales Tax Report with State of Texas for all ministries of Chase Oaks Church. Research regulations as necessary to ensure compliance
Cross-train on other financial team roles for development and as backup support