Temporary AP Clerk

Jostens•Owatonna, MN

1h•Onsite

About The Position

Under general supervision, the Temporary AP Clerk will perform all day-to-day tasks required for Accounts Payable recording and processing. This is a full-time, onsite, temporary assignment, estimated to be 3-month-long, with potential for extension or shortening based on performance. The role is part of the Finance team, which combines traditional financial planning, analysis, and accounting with collaborative business decision-making and strategy, directly supporting leadership in Marketing, Sales, Digital & Operations. Team members are expected to analyze data and provide recommendations across specialized product lines, including Yearbooks, Class Rings, Graduation Products, and Professional Sports. The position involves utilizing best-in-class technical software, such as Tableau, SAP BPC, Oracle, Salesforce, and the Microsoft Suite, to play a critical role in determining financial solutions that steer the business. The Finance team is comprised of several subgroups, including decision support, FP&A, operations, and corporate, and emphasizes a culture of cross-team collaboration.

Requirements

Ability to work independently, make decisions, and exercise sound judgment within a team environment.
Flexibility to change focus to meet critical deadlines.
General knowledge of PC and software such as Microsoft Office.
Strong numerical aptitude and accurate math skills.
Strong computer and keyboarding skills.
General accounting knowledge.
Experience in accounts payable processes.
Experience in Oracle.
Strong organizational and prioritizing skills.
Must maintain a high level of confidentiality.
Solid and diplomatic communication skills to enhance the ability to work with others in a team setting and resolve conflicts.
High school diploma.

Nice To Haves

Experience with Jostens treasury and finance policies.
Experience in Oracle A/P.
Two years of post-secondary education.

Responsibilities

Meet government and corporate record retention requirements.
Ensure all incoming Requests for Payment, vendor invoices, employee iExpense reports, and requests for reimbursement are in compliance with corporate policy; work directly with the Business Unit or Corporate to resolve differences so that payments may be completed.
Research non-purchase-order individual invoices to determine the origin of the service or product to identify the correct GL assignment.
Process company disbursements to suppliers, customers, and employees accurately and in a timely manner, while meeting critical weekly deadlines.
Audit employee reports submitted through Oracle iExpenses.
Independently monitor hold reports and make necessary corrections to prevent payments to the wrong supplier or employee.
Assure accuracy in mailing checks to the correct payee, for the correct amount, to the correct address.
Perform check printing.
Perform or assist with AP reconciliation, recording foreign currency wire transfers, and void checks.
Research problems and respond to inquiries.
Review purchase order information to provide guidance to originators or management.
Communicate with suppliers or internal employees.
Use good communication skills and sound judgment when responding to inquiries via phone, email, or written communication.
Provide user training for the automated AP system.
Exercise sound judgment and knowledge of company policy when entering supplier records, invoices, or reimbursement requests into Oracle AP.
Maintain the accuracy and integrity of the Oracle Supplier file.
Perform projects or duties as assigned.