Temporary Advancement Coordinator
About The Position
The Office of Advancement builds lifelong relationships with alumni, parents, and friends, and engages them in support of Wesleyan’s educational mission and financial goals. The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities, including development/fundraising; alumni and parent engagement; on and off-campus events. Advancement Operations is responsible for the strategic design, development, and implementation of operational functions that provide a foundation for the Office of Advancement to achieve its goals in fundraising and constituent engagement. The department is charged with aligning business support functions, policies and procedures, and technology infrastructure within the strategies, resources, and priorities of the University. Reporting to the Director of Advancement Operations, the Temporary Advancement Coordinator will assist with various Campaign-related projects and day to day operational activities within Operations, Information Management, and Donor Relations areas. Responsibilities include: Provide daily reception area coverage Collaborate with operations staff to fully support Campaign and engagement events, including assistance with event registration donation processing and reconciliation Conference room technology setup assistance for larger remote meetings Events Planning Grid assignment updates Assist with updating employment industry and occupational codes in database Enter and update researched demographic and affinity information from a variety of external resources in the donor database Assist with occasional or ongoing data integrity projects, including returned mail, event registration or other data-oriented outreach Using advanced internet search utilities and finding biographical and demographical information for constituents Accurately categorize, label, and organize gift documentation and stewardship materials for easy access and reference in our database of record Assist with updating fund description details in database Other duties as assigned This is an on-campus position working up to 35hrs per week through July 2026.
Requirements
- Associate Degree and four years related experience or an equivalent combination of education, training and experience.
- Ability to set priorities, to take initiative, to manage multiple duties with minimal supervision, and to pay close attention to detail.
- Demonstrated expertise in Microsoft Office programs including ability to do mail merges in Word and Excel spreadsheet formatting and manipulation.
- Demonstrated ability to work on multiple projects effectively in a fast-paced environment.
- Strong organizational and effective communication skills.
- Customer service experience.
- Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.
Responsibilities
- Provide daily reception area coverage
- Collaborate with operations staff to fully support Campaign and engagement events, including assistance with event registration donation processing and reconciliation
- Conference room technology setup assistance for larger remote meetings
- Events Planning Grid assignment updates
- Assist with updating employment industry and occupational codes in database
- Enter and update researched demographic and affinity information from a variety of external resources in the donor database
- Assist with occasional or ongoing data integrity projects, including returned mail, event registration or other data-oriented outreach
- Using advanced internet search utilities and finding biographical and demographical information for constituents
- Accurately categorize, label, and organize gift documentation and stewardship materials for easy access and reference in our database of record
- Assist with updating fund description details in database
- Other duties as assigned
Benefits
- Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
- Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
