Advancement Coordinator

South Carolina Coastal Conservation League • Charleston, SC

7d • $50,000 - $60,000 • Onsite

About The Position

The Advancement Coordinator is a key member of the Advancement team, responsible for managing the integrity, functionality, and strategic use of the Coastal Conservation League’s CRM database. This role ensures high-quality data management, reporting, segmentation, and analytics to support fundraising, donor stewardship, advocacy, and communications campaigns. Working closely with Advancement and Communications staff, the Coordinator plays a critical role in driving data-informed development strategies and ensuring staff are trained and supported in effective CRM usage.

Requirements

• Exceptional attention to detail and commitment to data accuracy.
• Strong analytical, problem-solving, and critical-thinking skills.
• Ability to manage time-sensitive projects with competing priorities.
• Clear, professional written and verbal communication skills.
• Strong technical aptitude and ability to learn new systems quickly.
• Organized, self-directed, deadline-oriented, and collaborative.
• Ability to handle confidential donor information with discretion and professionalism.
• Respect for donor privacy and data security best practices.
• Bachelor’s degree in nonprofit management, communications, marketing, business, or a related field with 1–2 years of experience in development, fundraising, or database coordination, OR
• Associate’s degree in a related field with 4–6 years of relevant experience in nonprofit data management, fundraising operations, or CRM administration.

Nice To Haves

• Experience using the Blackbaud CRM platform.
• Knowledge of fundraising operations, donor stewardship, and development strategies.
• Experience with data segmentation, reporting, and campaign analytics.
• Familiarity with nonprofit communications, advocacy, or membership programs.

Responsibilities

• Maintain the accuracy, integrity, and consistency of the Conservation League’s CRM database.
• Serve as the primary point of contact for data entry, updates, and troubleshooting within the database.
• Enter, update, and manage constituent records, including donors, members, advocates, and partners.
• Perform daily, weekly, and monthly audits of database records to reasonably assure accuracy and compliance with internal standards.
• Work with leadership to create, maintain, and enforce data entry standards, policies, and compliance procedures.
• Complete gift entry for all contributions, including online, mailed, matching, EFT, in-kind, and grant-related gifts.
• Export and process acknowledgment letters and donor receipts, ensuring timely and accurate delivery.
• Support annual consolidated donor receipts and ongoing stewardship mailings.
• Assist with reconciliation processes in coordination with the Finance team, as needed.
• Accurately run reports and generate time-sensitive lists to support fundraising, communications, advocacy, and events.
• Segment and parse constituent data appropriately to support development, fundraising campaigns, and donor stewardship initiatives.
• Create reports on key metrics such as fundraising performance, donor retention, email open rates, and social media engagement.
• Analyze constituent trends and provide insights and recommendations to Advancement leadership to inform strategy.
• Provide constituent information, reports, and lists to staff across departments as requested.
• Support the Communications team by creating sign-up, advocacy, donation, and event forms.
• Compile and deliver data sets to support communications, outreach, and campaign evaluation.
• Lead staff training on CRM usage, reporting tools, and data best practices.
• Develop and maintain database manuals, reference guides, and training materials.
• Ensure staff have access to and understand available CRM tools and resources.
• Keep staff apprised of new data tools, features, and system enhancements.
• Serve as a liaison with software vendors and external technical support as requested.
• Assist the Advancement team with donor stewardship processes as needed.
• Participate in relevant staff meetings, committees, and cross-departmental initiatives.
• Perform other duties as assigned in support of Advancement and organizational priorities.

Benefits

• The Coastal Conservation League offers a competitive suite of benefits, including medical, dental and vision insurance; short- and long-term disability; life insurance, 403(b) retirement and generous paid time off policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level