Temporary Administrative Support Assistant

University at Buffalo Portal•Buffalo, NY

15d

About The Position

Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. Purchasing and travel reimbursement support. Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. Preparing documents and reports. Working within different UB systems, including ShopBlue and Concur. Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization.

Requirements

Associate’s degree and 3 years of progressive clerical experience.
Experience performing administrative tasks or providing customer service.
Excellent organizational and time management skills, with the ability to juggle multiple requests.
Proficiency in Microsoft Office applications including Word and Excel.
The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.

Responsibilities

Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication.
Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support.
Purchasing and travel reimbursement support.
Human resources support, such as collecting necessary paperwork and submitting appointment information to HR.
Preparing documents and reports.
Working within different UB systems, including ShopBlue and Concur.