Administrative Assistant (Temporary Position)

Skirball Cultural Center•Los Angeles, CA

About The Position

The Skirball Cultural Center seeks a Temporary Part-Time Administrative Assistant to support our Operations and Accounting teams. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with accuracy and discretion. The position will provide essential administrative and clerical support to ensure smooth day-to-day operations, for 24-30 hours per week, with the possibility of contract renewal.

Requirements

1-2 years in an administrative support role.
Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook).
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Ability to handle confidential information with integrity.
Detail-oriented, dependable, adaptable, and proactive problem solver.

Responsibilities

Perform general administrative tasks, including filing, data entry, and document management.
Create, maintain, and update department files
Respond to internal and external inquiries promptly and professionally.
Responsible for invoice processing, purchase orders, expense tracking, and timely reconciliations and coordination with accounting for corrections.
Maintain accurate records and ensure compliance with company policies.
Prepare reports and assist with special projects as assigned.
Assist with the receipt and distribution of incoming and outgoing mail and packages
Maintain office supplies inventory; assist with the coordination of maintenance, repair, and/or replacement of office equipment
Attend staff meetings, take detailed notes, and prepare and distribute meeting minutes.
Plan, organize, and coordinate department meetings, events, and training sessions
Assist with special events and minor projects as needed
Assist Accounting with various filing and administrative responsibilities
Coordinate travel arrangements for staff