Temporary Administrative Specialist

Sno-Isle Libraries • Marysville, WA

16h • $35 - $48

About The Position

We are seeking a detail-oriented Administrative Specialist for a temporary, two-year position dedicated exclusively to supporting our Capital Strategy and Planning Department. This role offers a unique opportunity to contribute to key projects and initiatives that shape our organization's long-term capital strategy. If you are organized, proactive, and eager to make an impact within a focused department, we encourage you to apply.
Job Summary
The Temporary Administrative Specialist- Capital Strategy and Planning Team performs a variety of highly skilled and complex administrative functions to support the Capital Strategy and Planning Team such as managing complex schedules, producing briefings and analytical reports, leading and participating in project teams, fostering strong internal communications, and providing support for Library District meetings and events. This position demonstrates strong autonomy and critical thinking by independently analyzing information, identifying issues, and developing well-reasoned solutions while upholding the highest standards of confidentiality and integrity. The Administrative Specialist provides excellent internal and external customer service.
These tasks contribute to the Library District’s effective operation, providing library services, spaces, and resources that are representative of diverse cultures and perspectives, intentionally inclusive, and accessible to everyone.
We Value Lived Experience
Sno-Isle Libraries is committed to embedding equity into our organization. As we engage in equity work, it's important to have a good foundation to frame the work and then provide training opportunities to build skills and knowledge.
We value and embrace the unique experiences our staff members bring to the organization and recognize how their experiences improve the service we provide.

Requirements

• Thorough knowledge of established office administration practices and procedures.
• Ability to promote the principles of equity, diversity, and inclusion in the workplace and in the community.
• Ability to learn established library practices and procedures.
• Advanced knowledge of Microsoft Office 365 Suite.
• Excellent customer service skills.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with diverse audiences.
• Ability to work independently and to set priorities.
• Ability to work cooperatively and maintain effective interpersonal skills with the public and co-workers.
• Ability to operate relevant computer systems, including hardware and software, electronic databases, email, and internet navigation in addition to other office equipment and security systems.
• Ability to maintain confidentiality in matters requiring discretion.
• Ability to remain flexible and comfortable working in a dynamic environment that may involve ambiguity and politically sensitive issues.
• High school diploma or G.E.D. required; bachelor's degree preferred.
• At least three years of related office administration experience or an equivalent combination of technical training and related experience.

Responsibilities

• Draft, edit, and prepare correspondence, reports, presentations, contracts, spreadsheets, and other documentation with a high level of accuracy and confidentiality.
• Manage meeting and event logistics, including agenda preparation, material distribution, event set-up, and tracking action items.
• Conduct advanced analysis to support executive decision making, synthesizing data, identifying emerging issues, and preparing insights for recommendations.
• Develop, implement, and refine internal processes and protocols to improve workflow efficiency, organizational consistency, and customer experience.
• Produce briefings, revenue and expenditure reports, and analytical reports.
• Provide purchasing support to the Capital Strategy and Planning Team.
• Manage Library District correspondence through mail, email, and web forms.
• Maintain accurate records, files, and documentation consistent with organizational policies and applicable governance frameworks.
• Anticipate challenges and independently and proactively implement effective solutions.
• Interpret and apply rules, regulations, and policies; revise, modify, and write new procedures; keep abreast of current developments, legal and otherwise.
• May lead or coordinate cross-functional initiatives and operational projects, establish timelines, align stakeholders, and monitor results.
• Lead by influence to shape a culture of strong communication, proactive problem-solving, and operational excellence.
• Manage sensitive, confidential, and strategic materials with the highest level of professionalism and discretion.
• May represent supervisor at meetings.
• Attend meetings, trainings, and workshops to support learning and development.
• Assist with travel arrangements for department staff as directed.
• Train new staff as needed.
• Assist with special projects as required.
• Perform other duties as assigned.

Benefits

• All Sno-Isle Libraries employees are eligible for sick leave, vacation leave, paid holidays, dental coverage, an employee assistance program, and an employer-paid ORCA Passport card.
• Employees working 20 or more hours per week also receive additional benefits such as medical and vision coverage, retirement savings, life insurance, and flexible healthcare and daycare spending accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED