Temp Executive Assistant, Global Digital Strategy and Business Development
About The Position
As the Temp Executive Assistant to the EVP & SVPs within the team, you will play a critical role at WMG. The Executive Assistant will help with scheduling, phone calls, prioritizing and organizing, travel, team training and events as well as process initiatives to create efficiencies. The ideal candidate will be proactive, curious, flexible, organized and able to work independently. This role is suited for a candidate who is willing to engage in typical administrative/clerical duties as well as more complex project work to the extent of the applicant's capabilities. Day-to-day activities are described below.
Requirements
- You are a proactive 'self-starter' who takes initiative to get involved in all aspects of the department.
- You are highly detail-oriented and organized while able to multi-task across multiple high-profile priorities.
- You have deadline awareness and ability to prioritize workload.
- You have the ability to identify challenges and create fixes.
- You have the interest in proactively identifying opportunities in order to drive efficiencies and value.
- You have the ability to communicate information clearly, concisely and professionally, both written and verbally.
- You have an ability to take direction and execute specific outlined initiatives.
- You have excellent interpersonal skills and are able to communicate with people at all levels within the company and externally.
Nice To Haves
- 5+ years of executive level administrative experience.
- College Degree preferred.
- Excellent computer skills and familiarity with Google Workspace, including: Gmail, Google Meet, Calendar, Sheets, and Microsoft Office, including: Word, Excel, PowerPoint, etc.
Responsibilities
- Manage extensive executive calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc.
- Communicate with an advanced understanding of executive functions and requirements.
- Manage highly sensitive, confidential information with the highest level of discretion
- Plan domestic & international conferences/special events on & offsites, both in-person and virtually.
- Proactively organize and prioritize complex schedules and opportunities.
- Drive efficiencies across the team by helping to build on-boarding for new team members and processes and training for existing members.
- Liaise with Technology and Office Services departments regarding software, equipment, and office needs.
- Support various ad hoc requests.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Motion Picture and Sound Recording Industries
Number of Employees
1,001-5,000 employees
