Tech-Savvy Administrative Assistant at Online Christian University

City Vision University•Kansas City, MO

13d•Remote

About The Position

The Administrative Assistant position reports to the Vice President of Academic Administration. The position is full-time and is a work-from-home position anywhere in the United States. Duties include: Academic Administration Each Term Course Updates. Copies courses into our Canvas learning management system (LMS) each term. Manages the course update process, Quiz Validation , and managing minor updates on courses each term. Course Feedback. Compiling student and faculty feedback on courses and working with Academic Team to compile action items for future revisions. New Course, Program & Faculty Updates to Populi, Website & Catalog. Ensures that course, program and faculty web pages, Populi and catalog are accurate and up to date. Faculty Administration. Project manage faculty administrative processes including: scheduling, per-term surveys, reporting and augmenting the Dean of Faculty and President as needed in supporting faculty. Graduate Interviews. Interview program graduates both as a continuous improvement exercise and to identify success stories to promote. Data Administration & Reporting Reporting. Supports the President to compile reports needed for accreditation and compliance including reports for IPEDS, DEAC, MO-DHEWD, MO-ETPL, state corporation filings and others. Advisory Councils. In collaboration with the President, project manages annual surveys and meetings with advisory councils as a continuous improvement exercise for academic programs. KPIs & Outcomes. Compiles organizational Key Performance Indicators (KPIs) each term and each year to improve program and organizational effectiveness. General Administrative Support Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc. Managing and updating databases of partners, students and alumni Assist in compiling email newsletters and other communications to students, alumni and partners Providing administrative support to the Financial Team and human resources administration as needed Answer calls from students when the Director of Admissions is out of the office Provide administrative support as needed. General Attend regular staff meetings & supervision meetings including an annual in-person staff gathering. Participate and lead staff chapel and prayer on Zoom. This position is classified as a Ministerial role, as it involves the distinct religious functions of:1) supporting the spiritual needs of students and 2) leading the staff in corporate worship and prayer.

Requirements

Individuals must have at least an accredited Bachelor’s degree or at least one year of previous administrative experience in a Christian nonprofit organization
Have a demonstrated commitment to our Christian mission, vision and values focused on serving those who are poor and addicted
Individuals applying for this position should have very strong organizational skills and should be very detail-oriented
Very strong technical expertise is required (including extensive experience with Google Docs and Google Spreadsheets and Windows)
U.S. citizen or lawful permanent resident alien with valid work authorization

Nice To Haves

Prior experience editing in a Learning Management System (LMS)
Strong technical skills including expertise in: Spreadsheets: ability to design complex PivotTables Reporting: ability to design complex boolean logic for reports Data Analysis: ability to compile, simplify and analyze complex data

Responsibilities

Academic Administration Each Term Course Updates
Manages the course update process, Quiz Validation , and managing minor updates on courses each term
Compiling student and faculty feedback on courses and working with Academic Team to compile action items for future revisions
Ensures that course, program and faculty web pages, Populi and catalog are accurate and up to date
Project manage faculty administrative processes including: scheduling, per-term surveys, reporting and augmenting the Dean of Faculty and President as needed in supporting faculty
Interview program graduates both as a continuous improvement exercise and to identify success stories to promote
Supports the President to compile reports needed for accreditation and compliance including reports for IPEDS, DEAC, MO-DHEWD, MO-ETPL, state corporation filings and others
In collaboration with the President, project manages annual surveys and meetings with advisory councils as a continuous improvement exercise for academic programs
Compiles organizational Key Performance Indicators (KPIs) each term and each year to improve program and organizational effectiveness
Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc
Managing and updating databases of partners, students and alumni
Assist in compiling email newsletters and other communications to students, alumni and partners
Providing administrative support to the Financial Team and human resources administration as needed
Answer calls from students when the Director of Admissions is out of the office
Provide administrative support as needed
Attend regular staff meetings & supervision meetings including an annual in-person staff gathering
Participate and lead staff chapel and prayer on Zoom