Talent Operations & Contractor Coordination Specialist
US Anesthesia Partners, Inc.•Dallas, TX
About The Position
We are seeking a highly organized and detail-oriented Talent Operations & Contractor Coordination Specialist to support our recruitment, onboarding, and operational processes for 1099 clinicians and internal stakeholders. This role plays a critical part in ensuring seamless contractor onboarding, data accuracy, reporting, and cross-functional coordination across recruiting, credentialing, and HR operations.
Requirements
- Bachelor’s degree or equivalent experience in HR, Business Administration, or related field
- 2+ years of experience in HR operations, recruiting coordination, or workforce management
- Strong attention to detail with excellent organizational and multitasking skills
- Experience with HRIS, ATS platforms (e.g., iCIMS), and workforce systems (e.g., Workday, Smartsheet) preferred
- Advanced proficiency in Microsoft Excel, including reporting and data analysis
- Excellent communication and cross-functional collaboration skills
- Ability to manage multiple priorities in a fast-paced environment
Nice To Haves
- Experience supporting 1099 contractor populations
- Familiarity with onboarding, credentialing, and compliance processes
- Strong troubleshooting and problem-solving abilities
- Experience facilitating trainings or leading process improvements
Responsibilities
- Initiate and manage new 1099 contractor onboarding processes, including: Distributing contracts, new hire documentation, and onboarding instructions
- Coordinating communications with credentialing and new hire distribution teams
- Creating and maintaining system records (e.g., Trio)
- Initiating background checks and drug screenings as needed
- Manage 1099 contractor conversions, including contract distribution, system updates, and tracking within internal conversion logs
- Provide bi-weekly reporting to recruitment leadership on outstanding contracts and onboarding documentation
- Support contractor renewals as needed
- Maintain and update contractor records, including rate changes and status updates
- Support credentialing audits by providing accurate contractor data and resolving discrepancies
- Troubleshoot system access issues, including frequent support for time entry and login challenges
- Participate in invoicing processes on a rotating basis with the team
- Support onboarding for integration-related contractors by executing full onboarding workflows
- Track onboarding and processing progress using Smartsheet or similar tools
- Provide status updates during integration calls
- Facilitate training sessions for contractors on time entry systems
- Manage monthly invoicing for student loan repayment and tuition programs
- Maintain reporting files and respond to inquiries related to pre-hire stipends
- Oversee subscription accounts and process related expenses through internal systems (e.g., Workday)
- Maintain and organize SharePoint and Teams folders, including access management and periodic audits
- Administer new hire surveys, track participation, and generate quarterly reports
- Prepare monthly and quarterly budget reports, including analysis and allocation summaries
- Assist with monthly reporting workbooks, ensuring data accuracy and proper formatting
- Conduct regular audits of recruiter data, open positions, and compensation matrices
- Partner with recruiters and leadership to ensure data accuracy and completion of audit actions
- Facilitate 1:1 meetings with recruiters to resolve discrepancies and improve data integrity
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
