Talent Operations & Contractor Coordination Specialist

US Anesthesia Partners•Dallas, TX

About The Position

US Anesthesia Partners is the highest-quality single-specialty anesthesia practice in the United States, with over 6,000 employees distributed across 10 states. Our clinical and non-clinical staff support each other as they work toward a common vision: Forging a better future by empowering people to advance exceptional care. We are seeking a highly organized and detail-oriented Talent Operations & Contractor Coordination Specialist to support our recruitment, onboarding, and operational processes for 1099 clinicians and internal stakeholders. This role plays a critical part in ensuring seamless contractor onboarding, data accuracy, reporting, and cross-functional coordination across recruiting, credentialing, and HR operations.

Requirements

Bachelor’s degree or equivalent experience in HR, Business Administration, or related field
2+ years of experience in HR operations, recruiting coordination, or workforce management
Strong attention to detail with excellent organizational and multitasking skills
Experience with HRIS, ATS platforms (e.g., iCIMS), and workforce systems (e.g., Workday, Smartsheet) preferred
Advanced proficiency in Microsoft Excel, including reporting and data analysis
Excellent communication and cross-functional collaboration skills
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience supporting 1099 contractor populations
Familiarity with onboarding, credentialing, and compliance processes
Strong troubleshooting and problem-solving abilities
Experience facilitating trainings or leading process improvements

Responsibilities

Initiate and manage new 1099 contractor onboarding processes, including: Distributing contracts, new hire documentation, and onboarding instructions Coordinating communications with credentialing and new hire distribution teams Creating and maintaining system records (e.g., Trio) Initiating background checks and drug screenings as needed
Manage 1099 contractor conversions, including contract distribution, system updates, and tracking within internal conversion logs
Provide bi-weekly reporting to recruitment leadership on outstanding contracts and onboarding documentation
Support contractor renewals as needed
Maintain and update contractor records, including rate changes and status updates
Support credentialing audits by providing accurate contractor data and resolving discrepancies
Troubleshoot system access issues, including frequent support for time entry and login challenges
Participate in invoicing processes on a rotating basis with the team
Support onboarding for integration-related contractors by executing full onboarding workflows
Track onboarding and processing progress using Smartsheet or similar tools
Provide status updates during integration calls
Facilitate training sessions for contractors on time entry systems
Manage monthly invoicing for student loan repayment and tuition programs
Maintain reporting files and respond to inquiries related to pre-hire stipends
Oversee subscription accounts and process related expenses through internal systems (e.g., Workday)
Maintain and organize SharePoint and Teams folders, including access management and periodic audits
Administer new hire surveys, track participation, and generate quarterly reports
Prepare monthly and quarterly budget reports, including analysis and allocation summaries
Assist with monthly reporting workbooks, ensuring data accuracy and proper formatting
Conduct regular audits of recruiter data, open positions, and compensation matrices
Partner with recruiters and leadership to ensure data accuracy and completion of audit actions
Facilitate 1:1 meetings with recruiters to resolve discrepancies and improve data integrity