Talent & Culture Business Partner

Chippewa Valley Technical College•Chippewa Falls, WI

8h•Hybrid

About The Position

ALMOST 8 WEEKS OF PAID TIME OFF ANNUALLY! Plus: sick leave, Wisconsin Retirement System (WRS), tuition reimbursement, health insurance with employer HSA contribution, dental and vision insurance, and more! See benefits summary below. After the probationary period, this position allows for one remote day of work a week whereby time is spent in a remote setting as well as on-campus as needed to meet job responsibilities. Work placement, remote and on-site, is determined based upon the needs of the College and is subject to CVTC remote work policy and specific department workplace expectations. The Talent & Culture Business Partner is the lead ambassador for the Talent & Culture team acting as first contact and liaison for all human resource functions of the College. This includes administrative support for talent acquisition, compensation, benefits, Faculty Quality Assurance System (FQAS), employee on-boarding and off-boarding, employee relations and communications, and other areas of Talent & Culture. The Talent & Culture Business Partner also supports data analysis by gathering, reviewing, and interpreting HR information to identify trends and provide insights that strengthen decision‑making and improve Talent & Culture processes. This position focuses on providing new and existing employees with the resources necessary to excel at CVTC.

Requirements

Knowledge of required employee training (e.g., Title IX, FERPA, Blood Borne Pathogens, Hazard Communication, Reasonable Suspicion training)
Knowledge of common personnel documents and forms (e.g., I9, W4, WT-4).
Knowledge of electronic record keeping processes and retention.
Ability to work effectively both independently and as a team member.
Ability to use judgment, discretion, and decision-making skills in dealing with confidential and sensitive issues.
Ability to maintain confidentiality.
Ability to adhere to College policies and procedures.
Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
Ability to recognize personal biases, adapt to different cultural situations, and demonstrate a commitment to respectful interactions with persons of various ethnic, cultural, socio-economic, or educational backgrounds.
Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to Microsoft Teams, Office 365 Suite, Word and Excel.
Associate’s degree in Human Resources with a minimum of five years of relevant work experience required; OR a bachelor’s degree in Human Resources, Training/Development, Business Administration, or related field with a minimum of two years of relevant work experience preferred.

Nice To Haves

Experience with a human resources information system (HRIS) preferred.
SHRM-CP, SHRM-SCP, PHR, or SPHR preferred.

Responsibilities

Welcome and greet all employees, students, and other visitors to the Talent & Culture department, including walk-in visitors and phone and email contacts.
Serve as a primary contact by assisting applicants, employees, students, the general public, and external stakeholders with questions and concerns.
Provide professional, respectful, and effective resources which ensure timely, appropriate, and beneficial solutions.
Provide administrative support to the Talent & Culture Vice President and directors.
Identify and initiate process improvement in all related areas of the department.
Establish and maintain effective working relationships with employees within all levels of the College as well as students and guests.
Administer and manage the Talent & Culture on-boarding process for new employees; ensuring employment forms are received, properly completed, and processed.
Collect, review, and verify employee and instructor transcripts, licenses, and all required credentials or certificates for accuracy and compliance, proactively following up to obtain any missing or incomplete documentation.
Schedule testing and communicate with employees, prospective employees, managers, and providers regarding Department of Transportation (DOT) pre-employment and random substance tests.
Process and maintain records related to DOT clearinghouse database, including the annual query database process, pre-employment, and random substance tests.
Provide an exceptional new employee experience to ensure new employees are connected with College resources which will guide their success.
Create and submit a monthly report on new hires for CVTC Board.
Verify employment eligibility (I-9 form) of all employees.
Process required documentation for employee transfers, changes in job classification, and other related matters via Banner (HRIS).
Work with management team; analyze and process required documentation.
Serve as the iCIMS subject matter expert, managing and executing all employment‑related processes within the applicant tracking system.
Analyze and prepare all required payroll-related documentation, completing all steps from data review to form compilation, and provide accurate, finalized forms to the Finance team for payroll processing.
Maintain and update the Talent & Culture employee handbook, and other employee resources.
Process employment verifications by reviewing requests, confirming employee records, and providing documentation.
Create, update, and maintain content for the Talent & Culture website by developing clear content, ensuring accuracy, and keeping resources current and easy for employees to navigate.
Collect, analyze, and interpret HR data to identify workforce trends, monitor key metrics, and support continuous improvement in Talent & Culture programs.
Create and update position control numbers in Banner assigning accurate title, position classification, level, and Standard Occupational Classification.
Maintain the applicant tracking system for community fire departments, partnering with department leaders to ensure postings, candidate records, and workflow steps are up‑to‑date and aligned with recruitment needs.
Support the planning, scheduling, tracking and delivery of employee trainings, ensuring materials are prepared and participants receive timely communication.
Ensure state and federal labor law postings are current and properly displayed and accessible to all employees.
Conduct and analyze in- and out-of-state background checks, driving record checks, and Wisconsin caregiver checks for employment candidates and employees, in addition to routine follow‑up caregiver checks; manage and stay current with various state laws and regulations.
Conduct reference checks for adjunct instructor candidates and communicate results to hiring dean and program assistant.
Submit required new hire documentation to appropriate employment state.
Ensure HRIS data integrity via audit processes such as supervisor reports, etc.
Run reports from internal software programs such as Banner and Cognos in response to data requests as appropriate.
Create and manage electronic personnel files ensuring compliance with government regulations and Wisconsin Technical College System record retention guidelines.
Complete annual employee status updates to personnel records and HRIS (Banner).
Coordinate, review, and process remote work applications; provide updates to policy and procedure and work with stakeholders with questions and concerns and provide resolution.
As an expert applications user (Banner Power User), represent Talent & Culture on Banner User Committee (BUC).
Lead Banner and Cognos testing requirements on behalf of the Talent & Culture team.
Develop and maintain documented Talent & Culture processes, procedures, and best practices.
Collaborate with business partners and stakeholders to ensure HR processes run efficiently and employees receive timely, accurate information and support.
Participate in ad-hoc talent related projects to build community and continually improve success.
Manage sensitive and confidential matters like personnel relations, employee relations, planning and protecting the security of information, data, and files.
Organize and lead electronic file indexing of personnel records and documents.
Communicate and interpret Talent & Culture policies and procedures for employees.
Represent Talent & Culture on appropriate teams and committees.
Provide back-up support in absence of other Talent & Culture associates.
Assist all members of the Talent & Culture team on an as needed basis.

Benefits

3 – 4 weeks of paid vacation time based on years of service
11 paid holidays
Paid winter break - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers)
Paid summer break - the week of July 4th.
4 paid personal days
3 weeks (15 days) paid sick time annually for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse; cumulative to 135 days (1,080 hours)
Paid bereavement time
Paid volunteer time
Tuition reimbursement up to $2,500 annually (eligibility requirements apply)
Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single plan to your HSA
Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance
$2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
Dental insurance for employee, spouse, and dependents
Vision insurance for employee, spouse, and dependents
Life and long-term disability insurance premiums paid by CVTC
Wisconsin Retirement System (WRS), CVTC matches 6.95%, vested at 5 years of credible service
403(b) tax deferred annuity program
457(b) deferred compensation plan
Section 125 flexible spending accounts
Employee Assistance Program (EAP)
Professional development
Certified Gold Level Family Friendly Workplace (FFW)
Access to expansive collection of college and public library resources for personal and professional use
Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, Shear Inspiration Salon and Spa , aesthetician services and 620 West restaurant and culinary pop ups
Benefits begin on the first date of employment (i.e., there is no waiting period).