Talent Coordinator

Olix • San Francisco, CA

3d • Onsite

About The Position

We’re looking for a Talent Acquisition Coordinator to support hiring during one of Olix's most critical periods of growth. We’re building a software team in San Francisco from the ground up and and hiring is our #1 priority.
You’ll work directly with hiring managers, the People and Operations teams and top talent to provide a high touch candidate experience and facilitate a seamless end to end interview process. You’ll work alongside a Talent Partner in San Francisco, and a global Talent team to build the infrastructure that helps us hire smarter and faster.
The ideal candidate will have 0-1 experience in the accelerator space or deep tech with a creative mindset to navigate complex travel and interview schedules. You’ll have a keen eye for detail, drive and strong communication skills.
This role is based in our central San Francisco office and is 5 days a week in person.

Requirements

• 3+ years of Talent Coordination experience, at least 1 year of which has been in-house at a fast-paced startup or high-growth tech company.
• Organised, responsive, and rigorous; you keep processes moving without dropping the ball.
• Passionate about candidate experience and helping build a hiring culture that scales and drives forward the company values.

Nice To Haves

• Experience with employer branding, including facilitating bespoke hiring events

Responsibilities

• Orchestrate end‑to‑end interview scheduling at pace—calendars, confirmations, and travel logistics included.
• Act as the communication hub, keeping candidates, recruiters, interviewers, and hiring managers aligned throughout the process.
• Welcome and host candidates during on‑site interview days.
• Maintain rigorous data quality in the Applicant Tracking System (ATS); keep records complete and current.
• Produce and share weekly pipeline and progress reports from the ATS.
• Tackle ad‑hoc initiatives that elevate Recruiting operations and impact.
• Proactively identity, plan and organise hiring events
• Ensure candidates receive prompt reimbursement for their interview travel expenses
• Onboarding and ad hoc office management support as required

Benefits

• Competitive salary, depending on experience
• Generous stock options in a rapidly growing AI company
• Based in our office in central San Francisco
• To foster collaboration in our high-growth environment, we require all employees to work from our SF office and live within a 45-minute commute. We offer an extra ($24,000/year) incentive for those living within 20 minutes.
• Comprehensive healthcare insurance.
• 25 days PTO policy plus bank holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed