Talent Coordinator
About The Position
The Talent Operations Coordinator is the engine of our recruitment process, responsible for the logistics, data integrity, and candidate experience that allow us to scale. In this role, you will solve the complex puzzle of global scheduling while running our Applicant Tracking System (ATS) which remains a high fidelity source of truth. You will own the "front of house" experience for our New York Headquarters, serving as the primary point of contact for candidates and ensuring every every interview loop runs with precision. Success in this role means eliminating operational friction for our hiring managers and delivering a professional, frictionless experience for every candidate. You will be expected to maintain a high volume workflow with the discipline of a financial institution and the speed of a fintech startup. This role will be based in New York City's Financial District.
Requirements
- 1–3 years of experience in recruiting coordination or operations within a fast-paced fintech, technology, or financial services firm.
- Hands-on experience managing an ATS (e.g., Greenhouse or Lever) and proficiency with G-Suite, Slack, and Zoom.
- A track record of managing high-volume, competing priorities with zero drop-off in accuracy or quality.
- The ability to effectively convey DriveWealth’s mission and technical products to candidates at all levels, from entry-level to C-suite.
- You don’t just report a scheduling conflict; you resolve it before it impacts the candidate’s experience.
- You look for ways to automate manual tasks and prefer scalable workflows over one-off fixes.
- Sound judgment when handling sensitive candidate data, compensation details, and internal hiring decisions.
- A track record of ownership and disciplined execution in high-stakes environments
- The ability to prioritize ruthlessly, focussing on what’s critical versus important to drive work to completion
- A client-oriented mindset with an understanding of how your work impacts partners
- Strength in cross-functional partnership with the judgment to coordinate across multiple teams
- A bias toward transparency, accountability, and responsiveness in everything you do
- You’re committed to continuous improvement and implicitly believe that we > I.
- Impeccable high integrity, sound judgment, and a deep respect for risk, control, and operational excellence
- Applicants must be authorized to work for any employer in the U.S. DriveWealth is unable to sponsor or take over sponsorship of an employment Visa at this time.
Responsibilities
- Manage the end-to-end recruiting lifecycle for all candidates, navigating complex calendars and global time zones with speed and accuracy
- Maintain full ownership of the ATS (Greenhouse), ensuring 100% data integrity, managing job postings, and troubleshooting workflow blockers
- Act as the primary host for candidates in our New York office: you will manage room logistics, coordinate technology setups, and ensure a professional onsite experience
- Prepare our technical and business teams for interviews by distributing briefing materials, ensuring feedback rubrics are utilized, and managing the post-interview feedback loop
- Partner with the Talent team to track weekly recruiting goals, analyze pipeline metrics, and provide visibility into hiring velocity
- Within your first year, identify and implement technical or workflow improvements to reduce "time-to-schedule" and improve the candidate conversion rate
- Serve as the point of contact for external search firms, managing candidate submissions and ensuring third-party logistics align with our internal protocols
Benefits
- Competitive medical, dental, and vision insurance options
- Mental health resources
- Generous paid time off with observed holidays (varies per country)
- Paid parental leave for biological and adoptive parents
- Up to $2,500 or local equivalent each year to invest in continued education and personal development
- Up to $900 each year or local equivalent for fitness and wellness reimbursement
- Company-provided phone (varies by country)
- For HQ in-office employees, a daily lunch stipend, unlimited snacks, and engaging office space in the Financial District
- Pre-tax commuter benefits (US only)
- Employer 401K match (US only)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
